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Board Meeting Minutes
OCPL Board of Trustees’ Meeting
August 12, 2009
NOPL @ Cicero
8686 Knowledge lane
4:00 p.m.
ATTENDING V. Biesiada, R. Manning, S. Jones, D. Stack, A. Lombardi, J. Suddaby
ABSENT K. Alford, J. Kianka, H. J. Hubert, R. McMahon
ALSO PRESENT E. Dailey, J. Park, G. Cox, K. Park, R. Dunsmore, S. Kushner, E. Loftus, K. McCaffrey, K. Osmond, M. Backus
Ms. Suddaby called the meeting to order at 4:15 p.m.
PRESENTATION
Ms. McCaffrey gave a presentation on the background history of NOPL and explained the process of becoming a special district library and what that entails.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following activities:
- 2010 Budget Meeting: Ms. Dailey, Ms. Carmer, Mr. Fisher, Mr. Rowley, M. Mignano, P. Seitz, Mr. Kianka, and J. Suddaby met to discuss the 2010 budget. The Library’s budget presentation is scheduled for September 22nd at 1:00.
Mr. Fisher is working on the branch capital improvement plan. He is taking some steps to get this on the legislative calendar.
- Cost Allocation Plan: A study group has been formed and their goal is to come up with a type of cost sharing mechanism, so the Memo of Understanding can be completed.
- VRR Updates: Everything at this time is on hold.
- Mundy Branch Neighborhood Service Program: A neighborhood services program will be offered by Catholic Charities through a contract with the County. The contract will be written by the Department of Aging and Youth. The Library will be a rider on that contract. Catholic Charities, OCPL and state funds will support this program. It will include a social worker, a Jesuit volunteer and the items needed to run the program. The start date will be October 1st.
- Financials: 2nd quarter financials were included in the Board’s packet for their review.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the July 8, 2009 Board meeting.
Ms. Biesada seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution 09-28
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Retention of Security Camera Images Policy.
Ms. Biesiada seconded, the motion carried unanimously.
Resolution: 09-29 Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $350.00 from the Smith Hawley Fund for the purchase of two plaques up to $100.00 and $250.00 to the library of the recipient of the annual “Trustees of the Year” award given by the OCPL Advisory Council.
Ms. Lombardi seconded, the motion carried unanimously.
Resolution: 09-30 Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the new fall hours for Mundy, White, and Southwest Community Center Libraries effective September 7, 2009 as follows:
Mundy
Tuesday, 9-5White
Monday, 9-5SWCC
Friday, 9-2, Saturday, 9-12Mr. Manning seconded. An updated report followed.
Ms. Loftus updated the Board on the outcome of the change in summer hours at certain locations. She noted that the hour changes definitely improved customer service. They had better control of their buildings, could address issues more easily to preventing or inhibiting them from becoming full-fledged incidents. Ms. Loftus explained the proposed shift in hours as listed in the above resolution.
The motion carried unanimously.
Discussion Items
1. State Construction Grants
Ms. Dailey explained the upcoming state construction grants. The resolution will be presented at the September meeting.
2) Staff Development and Conference Attendance Policy- 1st Consideration
Mr. Manning made a motion to discuss this first consideration
and Ms. Stack seconded. Ms. Dailey explained this is just formalizing the Library’s practice.
3) Meeting Room Revised Policy- 1st Consideration
Ms. Biesiada made a motion to discuss this first consideration
and Ms. Jones seconded. Ms. Dailey reviewed the new information that was added to the current Meeting Room Policy.
FOCL
Ms. Dailey gave an update on the following items:
Foundation
Ms. Lombardi mentioned the Foundation had a strategic plan done a year ago. Their mission has been to go back to their committees to begin working on the goals that were set in the strategic plan.
They discussed how very pleased they were with the joint boards’ meeting that was held in June.
They commented on the great success of the bookshelf project.
COMMITTEE REPORTS
Finance Ms. Lombardi has begun to prepare the accounting through the last quarter.
Government Relations
Mr. Manning reviewed his handout on the key events within the last month and the upcoming events of the Committee.
PRESIDENT’S REPORT
Ms. Suddaby touched upon the 2010 budget and gave kudos to the staff for their hard work in crunching the numbers and trying to do more with less.
She is very excited about the Mundy Neighborhood Service Program that’s in place.
The County Executive’s Office and the Board are working on filling the vacancy on the Board.
EXECUTIVE SESSION
At 5:10 p.m., Mr. Manning motioned to go into executive session to discuss personnel matter.
Ms. Biesiada second, the motion carried unanimously.
Ms. Stack motioned to adjourn executive session and to reconvene in open session.
Ms. Biesiada seconded, the motion carried unanimously.
No action was taken in open session.
ADJOURNMENT
Ms. Stack moved to adjourn.
Ms. Suddaby adjourned the meeting at 5:20 p.m.
Gail M. Cox
Administrative Aide
Last updated April 12, 2010