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Board Meeting Minutes

OCPL Board of Trustees’ Meeting

February 11, 2009
Central Library, Board Room
4:00 p.m.

ATTENDING: K. Alford; V. Biesiada; A. Lombardi; R. Manning; B. Fisher; J. Kianka; S. Jones

ABSENT: . J. Hubert; J. Suddaby

ALSO PRESENT:E. Dailey; E. Loftus; R. NaPier; G. Cox; D. Bendig; R. Dunsmore; J. Kalkbrenner; S. Kushner; S. Carmer; K. Park; M. DePietro; D. Headd; E. Kochian

Ms. Biesiada called the meeting to order at 4:05 p.m.

APPROVAL OF MINUTES

April 12, 2010oard meeting.

Ms. Lombardi seconded, the motion carried unanimously.

ACTION ITEMS

Resolution: 09-04

Mr. Kianka moved the following resolution:

             Resolved, That the OCPL Board of Trustees authorizes transfer of funds of $5,000 from the Smith Hawley Fund to the Executive Director’s Discretionary Account.

             Mr. Manning seconded, motion carried unanimously. (Ms. Jones was not present at the time of the vote.)

Resolution: : 09-05
Ms. Lombardi moved the following resolution:

Resolved, That the OCPL Board of Trustees approves the submission of the LSTA grant application for $12,000 to purchase supplies and provide funding for "Zoo to You" and other programs for the 2009 system-wide Summer Reading Program.

Mr. Alford seconded, motion carried unanimously. (Ms. Jones was not present at the time of the vote.)

Resolution: : 09-06
Mr. Fisher moved the following resolution:

Resolved, That the OCPL Board of Trustees approves to add Elizabeth J. Dailey, Executive Director and remove KyungJin Park, Personnel Administrator; and retain, Jay Kianka, OCPL Board Treasurer, Elizabeth Loftus, Administrator for Branch Services; Sally Carmer, Director of Administrative Services; and Debbie Onacki, Account Clerk III: as a staff/Board person of the Onondaga County Public Library authorized to sign checks drawn on the following OCPL Trustee accounts (below):

Onondaga County Public Library Checking Account #190 00634 4 at Key Bank
Onondaga County Public Library Commercial Savings Account #204-55118-8 at HSBC Bank
Onondaga County Public Library Trustees Gift Fund Checking Account #204-77462-4 at HSBC Bank

Ms. Manning seconded, motion carried unanimously. (Ms. Jones was not present at the time of the vote.)

EXECUTIVE DIRECTOR’S REPORT

Ms. Dailey gave a report on the following meetings and activities:

Pursuing meetings with the OCPL Foundation and FOCL
March 10, Library Lobby Day
Consumer Protection Act
Channel 9 News – working with them on how busy libraries are with the economic downturn
Lifecycles Report
PR Plan – three libraries will host community meetings with the new executive director
Literacy Zones- Adult Literacy Initiative - The Syracuse City School District is taking the lead on this proposal, which is state funded. Mr. Kochian mentioned the City of Syracuse has to compete for this grant. The grant is for 16 years of age and older and Mr. Kochian asked to include libraries on their application.

Staff Reports:
Sally- Monthly Budget Update
Ms. Carmer reviewed the 2009 monthly budget report.

OCSL

Marcellus: Will be hosting a 3-hour workshop on construction grants, which will focus on green energy technology. Registration is required.
Library Day in Albany is March 10th
Collaborating on visiting Legislators under Mr. Manning’s leadership

FOCL

Ms. Headd reported the new Lecture Series season would be announced on February 24th. She commented on FOCL’s marketing plans and how she has recently created a Facebook page for the Rosamond Gifford Lecture Series.

Mr. Fisher reported on the meeting between FOCL and the OCPL Board. Both parties considered the meeting to be very productive. The OCPL Board again apologized for not recognizing FOCL’s contributions of $42,000 in March 2008.

COMMITTEE REPORTS

Strategic Planning

Mr. Fisher took Ms. Connor’s report and highlighted the items that would pertain to the strategic plan. He and others will be meeting with Ms. Dailey to discuss the strategic planning process.

Government Relations

Mr. Manning gave an update on the key events within the last month.

The names of the two new board members have passed the Education and Libraries Committee and their names will be forwarded to the full Legislature for approval on March 3rd.

Mr. Stott the County Legislator from the Liverpool area put forward a memorializing resolution. The resolution is in support of NYS Public Libraries. The resolution passed Education and Libraries and should go to the full Legislature in March.

Mr. Manning informed the Board of the Committee’s upcoming events.

Finance

Ms. Lombardi reported on the meeting the finance committee had with Alliance Bank and the bank’s strategy on how to pursue with the Board’s investments. Ms. Lombardi will have a resolution prepared for the March meeting to vote on the updated Investment Policy.

Roof Update
Mr. Fisher stated there are no more roof leaks. He mentioned Ms. Carmer put together a list of the expenditures for the internal repair costs. They are moving forward with the process of internal repairs and recovering the costs already spent by OCPL.

VICE PRESIDENT'S REPORT

Ms. Biesiada noted the Board has a gift in acknowledgement and appreciation for all the work Mr. Strauss accomplished during his tenure on the Board and as Board president. Regrettably he couldn’t
make the Board meeting however, the Board will present him with their gift of appreciation in another forum.

Ms. Biesiada commented on the Ossie Golden/Trustees’ Award ceremony and how moved she was by Mr. Allnatt’s speech. Ms. Biesiada noted what an extraordinary individual he is and read his thank you note to the Board.

On behalf of the Board, Ms. Biesiada acknowledged Ms. Loftus’s contributions during the Library’s transition and noted that Ms. Loftus has been reinstated to her former Librarian IV position.

Ms. Bieisada acknowledged Mr. Alford receiving the Martin Luther King Award.

EXECUTIVE SESSION

At 5:00, Mr. Manning moved to go into executive session for a personnel matter.

Ms. Jones seconded, the motion carried unanimously.

At 5:25 p.m., Mr. Kianka motioned to adjourn executive session.

Ms. Lombardi seconded, the motion carried unanimously.

No action was taken.

ADJOURNMENT

Ms. Jones moved to adjourn.

Ms. Biesiada adjourned the meeting at 5:30 p.m.

Next scheduled Board meeting is scheduled for March 11, 2009 at the Soule Branch Library.

Respectfully submitted,

Gail M. Cox
Administrative Aide

Last updated April 12, 2010

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