OCPL Home > About OCPL > Board > 2009 Minutes > July 2009
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
July 8, 2009
Central Library
Board Room
4:00 p.m.
ATTENDING K. Alford, R. Manning, V. Biesiada, D. Stack, S. Jones, J. Suddaby,
A. Lombardi
ABSENT H. J. Hubert, R. McMahon, J. Kianka
ALSO PRESENT E. Dailey, E. Loftus, G. Cox, K. Park, S. Carme, W. Fisher, R. Dunsmore
Ms. Suddaby called the meeting to order at 4:05 p.m.
PRESIDENT’S REPORT
Ms. Suddaby acknowledged Mr. Fisher’s new appointment as Deputy County Executive effective August 1st.On behalf of the Board, Ms. Suddaby thanked him for all that he has accomplished during his tenure on the OCPL Board of Trustees.
Mr. Fisher gave an overview of his new duties and all that he has learned about OCPL during his time served on the Board. He will be serving as the County Administrator for the Library.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following activities:
- System Retreat: The Retreat is held annually and she thanked all the staff within the system that arranged their busy schedules so they could attend. They covered topics of interest for the entire system.
- Strategic Planning Focus Group: There were three meetings in all. The Group made priority rankings of possible services for the Central Library that they thought would meet the community needs.
Their top three priorities were:
- Connecting to the online world- public Internet access
- Lifelong Learning, starting with the very young through the older population
- Know Your Community: This is where the Library would be a source of information and referral about all community resources.
This information will provide the framework for the Central Library’s Strategic Plan
Mr. Alford who attended all three of the Focus Group meetings felt it was a very fruitful experience. He felt that the Library should maintain contact with the members of the Focus Group.
- VRR Updates: Legislature approved the Library’s reorganization plan. We will be working on getting approval to fill the positions that have been created from the reorganization. Ms. Dailey thanked Mr. Manning for being present at the Legislature meeting to show his support of the Library.
- Hazard: A compressor is being delivered for the air conditioner. This repair was facilitated by County Facility, since they could get this repair completed quicker than the Library due to the labor being done by County employees in Facilities Management.
- Financials: Ms. Carmer included a graph for the monthly budget update. Next month she will be preparing the 2nd quarter forecast.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the June 10, 2009 Board meeting.
Ms. Lombardi seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution 09-23
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the 2010 budget proposal for the State Basic Aid, CBA/CLDA, Coordinated Outreach, and Jail Aid.
Ms. Lombardi seconded, motion carried unanimously.
Resolution: 09-24
Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the Special Legislation Project Grant from Assemblyman Barclay in the amount of $15,000 administered by OCPL for system-wide databases.
Ms. Jones seconded, motion carried unanimously.
Resolution: 09-25 Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the Special Legislation Project Grant from Assemblywoman Christensen in the amount of $7,000 administered by OCPL for print and electronic library materials.
Ms. Biesiada seconded, motion carried unanimously.
Resolution: 09-26
Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Policy Development Policy.
Ms. Lombardi seconded, motion carried unanimously.
Resolution: 09-27
Ms. Lombardi made the following motion:
Resolved, That the OCPL Board of Trustees approves the Web Privacy Policy.
Ms. Biesiada seconded, motion carried unanimously.
Discussion Items
1) First Consideration- Retention of Security Camera Images
Mr. Manning made a motion to discuss this first consideration
in order to move it forward to a resolution and Ms. Lombardi seconded.
Ms. Dailey explained the procedure the Library has been following regarding this issue. Since some parts could potentially have legal ramification she would like to form a policy around those areas. The Board discussed the procedures and made some suggestions to possibly help clarify the current procedure. Ms. Dailey will take their suggestions to the County Law Department and the Board will then review the updated version at their next Board meeting.
2) 2010 Budget Submitted to the County
Ms. Carmer explained the final adjustments that were made, that it has been sent over to the County for their review, and the next steps in the process.
3) OCPL Workplace Violence Prevention Program Update
Ms. Park reviewed the handout explaining what the Central Library and branches have accomplished in regards to this program. The target date to complete everything and to be in compliance is September 1st.
FOCL Ms. Headd gave an update on the following items:
- Reviewed the subscription order form
- Individual tickets are for $25.00 and go on sale after Labor Day
- Launched their website: www.giffordlectureseries.org
- CNY Reads has chosen March by author Geraldine Brooks as its community read book. Brooks will be part of the FOCL Lecture Series in 2009
COMMITTEE REPORTS
Government Relations Mr. Manning mentioned that the Committee has been expanded to eight members. They discussed putting together a contact form with their Legislators to get meetings scheduled with them.
ADJOURNMENT
Ms. Stack moved to adjourn.
Ms. Suddaby adjourned the meeting at 5:15 p.m.
Gail M. Cox
Administrative Aide
Last updated April 12, 2010