OCPL Home > About OCPL > Board > 2009 Minutes > June 2009
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
June 10, 2009
DeWitt Community Library
3649 Erie Blvd. E., Shoppingtown Mall
4:00 p.m.
ATTENDING K. Alford, A. Lombardi, V. Biesiada, R. Manning, S. Jones, D. Stack, J. Kianka, J. Suddaby
-
April 12, 2010
ABSENT W. Fisher, R. McMahon, H. J. Hubert
ALSO PRESENT E. Dailey, K. Park, G. Cox, M. DePietro, S. Carmer, E. Kochian, R. Dunsmore, R. Kushner, E. Loftus, W. Scott, R. NaPier
Ms. Suddaby called the meeting to order at 4:00 p.m.
PRESENTATION
Ms. Scott, newly appointed director of the DeWitt Library introduced herself. She gave an overview on the layout of their new location and of the various types of activities they have.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the May 20, 2009 Board meeting.
Mr. Alford seconded, the motion carried unanimously.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following activities:
- County Legislature: Legislature approved the use of the Library’s fund balance to repair compact shelving
- Soule: LeMoyne College has recently purchased property right across from the library referred to as Audubon Parkway. They are planning on having a new green building with the college book store, pizzeria, and coffee shop. It will have a very positive impact on Soule.
- VRR Updates: Equipment Maintenance Specialist haven’t heard about the approval as of yet.
- E & L: received the plan for OCPL’s reorganization within the Library. The plan will go to Ways and Means. The timeline for these changes is projected for January 2010.
ACTION/DISCUSSION
Action Items
Resolution 09-17
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Unattended Children Policy.
Onondaga County Public Library Unattended Child Policy
Onondaga County Public Library welcomes children of all ages. However, the Library cannot provide constant supervision of unattended children as the Library is not a substitute for after-school or daycare programs.
Children under 8 cannot be left unattended in the library and should be with a parent, guardian, care provider or a baby sitter at least 13 years of age at all times.
If a child under age 8 is left alone, library staff will make every effort to locate a parent or care giver. If staff is unable to locate the parent, guardian, or caregiver in the Library, staff will make a concerted effort to contact the parent, guardian or caregiver to pick up the child. If no one can be reached, library staff will call the Syracuse Police to escort the child home.
The library will call the Syracuse Police for unattended children of any age who may be distressed or disruptive or in danger.
CLOSING TIME
Children between the ages of eight and twelve should not be left unattended at closing time. Parents or care providers must confirm library open hours before dropping off a child at any Library.
As closing time approaches staff will observe if there are any unattended children in the Library.
As necessary, they will speak to the children and ask if they know what time the library closes, if someone is picking them up and/or if they need to call home to remind the person who is picking them up.
If the library closes and no one has shown up for the child, STAFF WILL NOT LEAVE THEM ALONE. They will call the police and let them handle it. At least two staff members will remain with the child until the police arrive.
Under NO circumstances will a staff member drive or accompany a child home.
Once the child is in the protective care of the Syracuse Police Department, a note will be attached to the Library entrance or entrances, with the following information: “Unattended child is in the care of the Syracuse Police Department. Neither the name of the child nor the name of the parent, guardian, or caregiver will be listed on the note.
Mr. Manning seconded, motion carried unanimously.
Resolution: 09-18
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the updated of the Code of Conduct.
Welcome to Onondaga County Public Library
The mission of the Onondaga County Public Library is to make a positive difference in every life we touch by putting the power of ideas and information to work for all.
Please Ask Library Staff if You Have Questions or Need Help
Please Be Considerate of Others and Respect Staff
Please Obey the Library’s Posted Code of Conduct
Each Children’s or Teen area may have a separate Code of Conduct posted for using that space.
Children of all ages are welcome but children under 8 must be with a parent, guardian, care provider or baby sitter at least 13 years of age. More information is available in the Library’s Safe Child handout and our Unattended Child Policy.
Code of Conduct
To ensure a safe and respectful environment for both you and staff, please follow the Code of Conduct as established by the Board of Trustees of Onondaga County Public Library. Failure to observe this Code or to follow staff instructions will result in the loss of library privileges. Individuals will be denied access to the library for a period of time to be determined under the guidelines established by the Board of Trustees. Where applicable, charges under civil and criminal law will be filed.
Prohibited Behaviors or Activities
Abusive, Obscene or Threatening language or Behavior
Alcohol, Illegal Drugs or Smoking
Animals, except assistance dogs
Bare Feet or Chests
Bathing or Shaving in Rest Rooms
Beverages except at branch libraries offering beverage service
Exhibitionism, Voyeurism or Lewd Behavior
Feet on Furniture or Walls
Food
Gambling
Noise Disturbing to Others
Offensive Bodily Hygiene
Panhandling, petitioning, soliciting or selling merchandise
Rollerblading or Skateboarding
Sexual Harassment
Sleeping
Smoking
Spitting
Staring at Others
Theft of or Damage to Library or Patron Property
Violation of the Internet Policy including display of obscene or pornographic materials
Weapon Possession
and
Failure to Obey Staff Instructions
Ms. Lombardi seconded, motion carried unanimously.
Resolution: 09-19
Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the application for the 2009-2011 Family Literacy Library Services Grant entitled “A B C: Access Books and Computers @ Your Library” for $55,000.
Ms. Biesiada seconded, motion carried unanimously.
Resolution: 09-20
Mr. Alford moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the application for the 2009-2011 NYS Adult Literacy Library Services Grant entitled “Meet me at the Library” for $40,000
Ms. Jones seconded, motion carried unanimously.
Resolution: 09-21
Ms. Lombardi made the following motion:
Resolved, That the OCPL Board of Trustees approves advancing the draft budget as stated in concept to the County.
Mr. Kianka seconded, discussion followed.
Ms. Carmer reviewed the draft budget.
The motion carried unanimously.
Resolution: 09-22
Ms. Stack made the following motion:
Whereas, the OCPL Board of Trustees in prior resolutions pertaining specifically to the Smith Hawley Fund, has restricted the use of principal from the fund allowing only the income from the fund to be available for the benefit of Central library; and,
Whereas, the OCPL Board of Trustees has determined that the imposed Board restriction on principal should be lifted so as to allow the Board discretionary consideration of the use of funds based on the needs of the OCPL system; be it
Resolved, that the OCPL Board of Trustees hereby lifts any prior Board restrictions regarding the use and appropriation of the Smith Hawley Fund and to allow the Board of Trustees discretionary consideration of the use of the funds, principal and income, based on the current needs of the OCPL system; and
Be it Further Resolved, that the OCPL Board of Trustees’ intent is to permit the Board to govern the use the funds on a case by case basis in consideration of the purpose of the use of the funds in light of the needs of the library system and existing operational budgets.
Mr. Kianka seconded, motion carried unanimously.
Discussion Items
Policy Development Policy - 1st Consideration: Ms. Lombardi made a motion and Mr. Manning seconded. A discussion was held and the motion was carried to move for consideration for a resolution.
Children’s Website Privacy Policy- 1st Consideration: Ms. Biesiada motioned and Ms. Lombardi seconded. A discussion was held and the motion was carried to move for consideration for a resolution.
OCSL
Mr. Kushner covered the following topics:
- New Directors: Wendy Scott, DeWitt Library, Jean Armour Polly, Liverpool and Skaneateles Library will be joining the system, Kathy Mosher, director.
- Bibliostat Workshop: Mr. Kushner inquired about having the State provide a bibliostat workshop. They are looking in late September to hold it and other library systems will be invited to attend.
- LaFayette Library: They have hired a consultant to perform a statistical analysis for their building project.
FOCL
Mr. Kochian gave an update on the following items:
- Jeffrey Meltzer is the new FOCL board president
- $50,000 donation to OCPL was presented at the Ishmael Beah Lecture. Ms. Suddaby and Ms. Dailey were there to accept the gift on behalf of the Library. Ms. Dailey reported on how many books were purchased with FOCL funds.
- Joint Boards Meeting: June 24th 2009 to discuss what each Board is responsible for and to open the lines of communication among the Boards.
Mr. Manning mentioned how superb the upcoming Lecture Series will be and he would like to entertain the idea of finding a way for Ms. Dailey to have two patron level tickets to the Lecture Series for her to use to promote the lectures.
COMMITTEE REPORTS
Government Relations Mr. Manning explained that the Committee is in the process of expanding the committee members to where it was when it was established.
Strategic Planning Ms. Dailey gave an update on the two Focus group meetings. They have one more Community Focus group meeting on June 19th. The end result should be a picture of what we want for our community; what needs to be done to make that happen; and what’s the library’s piece in this process.
PRESIDENT’S REPORT
Ms. Suddaby discussed the audit the County Comptroller’s Office would like to do on the Board’s financials. Mr. Kianka will send out a letter on behalf of the Board to set a timeframe and ask about the scope of the audit.
Other Mr. Manning attended the Gates Foundation Workshop where they discussed Broadband. It was a very well organized and informative workshop.
Ms. Lombardi discussed looking at the Board committees to see what needs to be added or removed.
Foundation
Mr. Kochian gave an update on the 4th annual “Light a Candle for Literacy Parade” held on June 6th and other upcoming events for the summer.
ADJOURNMENT
Mr. Manning moved to adjourn.
Ms. Suddaby adjourned the meeting at 5:30 p.m.
Gail M. Cox
Administrative Aide
Last updated April 12, 2010