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Board Meeting Minutes
OCPL Board of Trustees’ Meeting
March 11, 2009
Soule Branch Library
101 Springfield Road
4:00 p.m.
ATTENDING: K. Alford;R. Manning;V. Biesiada;D. Stack;B. Fisher; J. Suddaby
ABSENT: .
H. J. Hubert; R. McMahon; J. Kianka; A. Lombardi; S. Jones
ALSO PRESENT:
E. Dailey; R. NaPier; G. Cox; K. Park; D. Bendig; M. DePietro; R. Dunsmore; M. Tiegel;
J. Kalkbrenner; D. Headd; E. Loftus; E. Kochian
Ms. Suddaby called the meeting to order at 4:05 p.m.
INTRODUCTION
Ms. Suddaby introduced new trustee member, Debbie Stack. Ms. Stack gave some background information about herself.
APPROVAL OF MINUTES
Ms. Biesiada moved the minutes of the February 11, 2009 Board meeting.
PRESENTATION
Mr. Tiegel presented the Board with handouts on the happenings at Soule Branch for the months of March and April. He also gave highlights regarding the programs that would be given at OCPL’s Staff Development Day (SDD), on March 19th at OCC. He thanked Ms. Park and the Committee for all their work and the Board for their support for SDD.
EXECUTIVE DIRECTOR'S REPORT
Ms. Dailey gave a report on the following activities:
- Board Agenda Revision
- VRR Updates: Librarian 1; Public Information Specialist; and Network Administrator
- Internal Reassignments/Transitions: Roz NaPier’s position and responsibilities are changing. Her new title will be Library Services Consultant. She will be the primary contact person for member services.
- Budget: No changes from last month
- OCPL Foundation: The Library is participating in the Chamber Business Show on April 2, 2009. The Foundation has graciously agreed to pay for the cost of the booth and will also be at the booth with Central Librarians.
- Literacy Volunteers of Greater Syracuse: Corporate breakfast will be held on April 7th.
ACTION/DISCUSSION
Action Items
Resolution: 09-07
Mr. Manning moved the following resolution:
Resolved, that the OCPL Board of Trustees approves the proposed Investment Policy Statement as presented by the Finance Committee; and
be it further resolved, that the OCPL Board of Trustees approves the recommendation by the Finance Committee to approve the investment strategy as proposed by Alliance Bank; and
be it further resolved, that John J. Kianka, Treasurer of the OCPL Board of Trustees is hereby directed and authorized to take any actions necessary to implement the transactions to rebalance the allocation of the portfolio, including the purchase and sale of securities, as is required by Alliance Bank and in accordance to aforementioned investment and notify the Board of Trustees when the rebalancing has been completed.
Mr. Alford seconded, discussion followed. Resolution has been tabled until the April meeting
Resolution: 09-08
Mr. Manning moved the following resolution:
Resolved, that the OCPL Board of Trustees approves the expenditure of up to $300.00 ($100.00 for each location) from the Smith Hawley Fund for refreshments for the executive director’s three community meetings.
Ms. Biesiada seconded, motion carried unanimously.
Resolution: 09-09
Mr. Fisher moved the following resolution:
Resolved, that the OCPL Board of Trustees approves the use of Supplemental State Aid funds for the hiring of Margery Connor to provide outside consulting services to the OCPL Board for the development of a strategic plan for OCPL.
Ms. Bieisada seconded. Mr. Fisher explained the types of strategic plans, the methods, and the process to use. Ms. Biesiada mentioned Ms. Connor may need more hours than originally given to complete this mission and additional Trustees’ funds may need to be spent to complete the Plan.
The motion carried unanimously.
Discussion Items
Impact of Federal Stimulus Monies- Renovations/Construction and Broadband:
Ms. Dailey explained the County has asked to have shovel ready projects. They feel energy saving projects will have priority.
Ms. Bendig explained the broadband concerns and the three types of initiatives that are being offered.
1) Stimulus Package
2) Governor’s Office of Technology –universal Broadband initiative.
3) Gates Foundation
Family Literacy Library Services Grant
Ms. NaPier gave background on the grant and how they are still waiting to hear from the State on when they can begin to apply.
This is the first time the State has given a theme for the project. Theme: Early Literacy - All projects that are proposed must be designed to serve children birth through 5 years and their parents or caregivers.
Capital Improvement Plan
Ms. Dailey noted that the plan was submitted to the County and will hopefully be accepted in October as part of the County’s Capital Improvement Plan.
OCSL
Ms. DePietro reported on the Lobby Day trip. She mentioned how delighted they are about Ms. NaPier’s new System Services position and also about the addition of a member director to the OCPL Leadership Committee.
FOCL
Ms. Headd gave the upcoming season’s advertising material to the Director’s office, along with other information Ms. Dailey inquired about. They discussed ways to better advertise FOCL throughout the library system.
Ms. Headd expressed FOCL’s appreciation for the new FOCL office space. She announced the upcoming Lecture series dates.
Mr. Fisher inquired about getting the Friends of the Central Library’s name more visible at the lecture series. Ms. Headd mentioned they are listed in the program. Mr. Kochian stated they could do more in this area and they are willing to explore this with the executive director and the Board.
COMMITTEE REPORTS
Government Relations
Mr. Manning gave an update on the key events within the last month.
The County Legislature passed the memorializing resolution in support of NYS Public Libraries. Mr. Manning acknowledged the Board’s appreciation to Mr. Stott and Mr. Kilmartin for sponsoring it.
Lobby Day went very well and he complimented CLRC for a well organized and executed day.
Mr. Manning informed the Board of the Committee’s upcoming events.
Roof Update
There are still no leaks at this time. Mr. Fisher thanked the County
Executive’s Office and everyone involved that made this happen.
The last piece is getting the internal repairs completed.
PRESIDENT’S REPORT
Ms. Suddaby expressed her appreciation for Ms. Biesiada chairing last month’s Board meeting.
YWCA Diversity’s Achiever’s Luncheon – Ms. Park stated they have a full table reserved.
She attended the Strategic Planning meeting earlier in the day.
She thanked the County Executive’s Office for including the Library in the shovel ready projects.
EXECUTIVE SESSION
At 5:30, Ms. Biesiada moved to go into executive session for a personnel matter.
Mr. Manning seconded, the motion carried unanimously.
At 6:00 p.m., Mr. Manning motioned to adjourn executive session.
Ms. Biesiada seconded, the motion carried unanimously.
No action was taken.
ADJOURNMENT
Ms. Biesiada moved to adjourn.
Ms. Suddaby adjourned the meeting at 6:05 p.m.
Next scheduled Board meeting is April 8, 2009 at the Onondaga Free Library.
Respectfully submitted,
Gail M. Cox
Administrative Aide
Last updated April 12, 2010