OCPL Home > About OCPL > Board > 2009 Minutes > May 2009
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
May 20, 2009
Central Library, Board Room
4:00 p.m.
ATTENDING K. Alford; R. McMahon; S. Jones; D. Stack; A. Lombardi; J. Suddaby; R. Manning
ABSENT V. Biesiada; H. J. Hubert; B. Fisher; J. Kianka
&April 12, 2010p;
ALSO PRESENT E. Dailey; R. NaPier; G. Cox; K. Osmond; S. Carmer; J. Trask; R. Dunsmore; D.Headd; E. Loftus; R. Kushner; D. Milcarek
Ms. Suddaby called the meeting to order at 4:05 p.m.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the April 8, 2009 Board meeting.
Ms. Lombardi seconded, the motion carried unanimously.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following activities:
- Introduction: Kathy Osmond, OCPL Public Information Specialist was introduced
- Website: Board member information on OCPL’s website was discussed.
- VRR Updates: Vacancy in Technical Services, VRR was approved
- Monthly Budget Update: graphs were added to this month’s packet. They track the pattern of our spending from one budget year to the next.
Ms. Carmer explained the 1st Quarter Forecast. - 2010 Budget: Ms. Carmer, Mr. Fisher, Mr. Manning and Ms. Dailey met to begin discussing some budget goals for the coming year. Ms. Dailey explained the gap in the County’s 2010 budget.
ACTION/DISCUSSION
Action Items
Resolution 09-11
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $700 from the Smith Hawley Fund for Margery Connor for the preparation and presentation of a two hour training for Strategic Planning at the System retreat on June 23, 2009.
Ms. Lombardi seconded, motion carried unanimously.
Resolution: 09-12
Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the 2008 State Annual Reports for OCPL and the OCPL system.
Mr. Manning seconded, motion carried unanimously.
Resolution: 09-13
Mr. Manning moved the following resolution:
Resolved, that the OCPL Board of Trustees acknowledges and thanks the Friends of the Central Library for their generous gift of $50,000,which will support the purchase of library materials and provide programs for children and families.
Ms. Lombardi seconded, motion carried unanimously.
Resolution: 09-14
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of $600.00 from the Smith Hawley Fund to purchase two 3-user licenses for QuickBooks Pro.
Ms. Lombardi seconded, motion carried unanimously.
Discussion Items
Development of a Policy on Developing Board Policy
Ms. Dailey suggested a way to establish a better tracking system when presenting policies to the Board. This would then help develop a Board policy manual. The Board felt Ms. Dailey’s approach would be a great starting point and they can modify as they go along, if needed.
Discussion of Possible Change in Summer Hours for White and Mundy Branches
Ms. Loftus explained the summer hours and the reasoning behind the proposed changes. The Board had a lengthy discussion regarding the change in summer hours for Mundy and White branches.
Motion
Resolution: 09-15
Ms. Lombardi made the following motion:
Resolved, That the OCPL Board of Trustees approves the proposed summer hours beginning June 21 through September 6, 2009 as follows, with a follow-up in August, including further exploration of the role of community groups in neighborhood libraries.
Beauchamp Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-8:30 9-6 9 - 5 9 -5 9–5 Closed
Betts Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-5 9-9 9–5 9–5 9–5 Closed
Hazard Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-5 9-5 9-9 9-5 9-5 Closed
Mundy Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-5 9-6 9-5 9-5 9-5 Closed
Paine Branch
Mon Tues Wed Thurs Fri Sat Sun
9-9 9-5 9-5 9-5 9-5 9-5 Closed
Petit Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-5 9-5 9-9 9-5 9-5 Closed
Soule Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-9 9-5 9-5 9-5 9-5 Closed
White Branch
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-5 9-7 9-5 9-5 9-5 Closed
Northeast Community Center
Mon Tues Wed Thurs Fri Sat Sun
9-5 9-5 10-5:30 10-5:30 9-5 Closed Closed
Southwest Community Center
Mon Tues Wed Thurs Fri Sat Sun
10-5 10-5 10-5 10-5 10-5 Closed Closed
Ms. Stack seconded, motion carried unanimously.
Review of Staff Progress on Unattended Children’s Policy and Rules of Conduct (1st Consideration)
Ms. Loftus explained the changes that have been made since the Board’s last meeting. The Board offered some recommendations on what they would like to see in the Unattended Children’s Policy and the Rules of Conduct.
Information and Discussion on Repair of the Central Library’s Compact Shelving
Ms. Carmer explained the situation with the compact shelving units’ needing an overhaul due to the electronic parts being so old.
Motion
Resolution: 09-16
Mr. Alford made the following motion:
Resolved, That the OCPL Board of Trustees approves the expenditure of $200,000 from the library’s fund balance to cover the cost of the electronic parts for the compact shelving units.
Mr. Manning seconded, motion carried unanimously.
OCSL
Mr. Kushner covered the following topics:
- Welcomed to their meeting: Wendy Scott, new DeWitt Community Library Director and Kathy Mosher, Skaneateles Library Director
- Marcellus- had a DLD construction workshop on Green Technologies, which was a great presentation.
- Advisory Council: Mr. Kushner asked Ms. Ripka if they would put the topic of library propositions on School District ballots on one of their meeting agendas.
FOCL
Ms. Cox read the following notes from Ms. Headd.
- 1,500 were in attendance for the most recent lecture, which was very well attended
- Hired a Webmaster to create a FOCL Webpage and are planning to have it up and running by the fall and gave updated FOCL information for the OCPL Website.
- FOCL’s Facebook page is gaining popularity
- OCPL has created a FOCL book discussion group and FOCL will be donating tickets to some of the lecture series as an incentive
- OCPL is in the process of purchasing a banner with the OCPL logo for author photos and the FOCL lectures
COMMITTEE REPORTS
Finance
Ms. Lombardi reviewed the financial handouts.
Strategic Planning
Ms. Dailey gave an update on the 1st Focus group meeting. Twenty five community members were in attendance. During this meeting the group described community needs. The next meeting they begin to match the needs to the appropriate responses in the library. The third one is where the priorities are set. Mr. Alford commented on how well Ms. Dailey, Ms. Connor, and Mr. Fisher engaged the group to make them feel important and appreciated.
PRESIDENT’S REPORT
Ms. Suddaby explained the Board Liaison and Committee lists responsibilities to the newest members. She asked them to look over the lists to help fill in the vacancies.
Other Ms. Lombardi mentioned immediately following the Foundation’s annual meeting on June 24 this year, there will be a joint workshop of FOCL, OCPL, and Foundation Boards. The purpose is to try to understand each other’s missions.
Ms. Dailey explained the topics of the System Retreat on June 23rd at Arrowhead Lodge.
ADJOURNMENT
Mr. McMahon moved to adjourn.
Ms. Suddaby adjourned the meeting at 6:00 p.m.
Gail M. Cox
Administrative Aide
Last updated April 12, 2010