OCPL Home > About OCPL > Board > 2009 Minutes > November 2009
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
November 18, 2009
Central Library, Board Room
4:00 p.m.
ATTENDING
K. Alford R. Manning
V. Biesiada B. Morgan-Baker
H. J. Hubert D. Stack
S. Jones J. Suddaby
A. Lombardi
ABSENT
J. Kianka
R. McMahon
ALSO PRESENT
E. Dailey K. Osmond
G. Cox K. Park
S. Carmer B. Fisher
R. Dunsmore D. Headd
E. Loftus S. Kushner
R. NaPier
Ms. Suddaby called the meeting to order at 4:00 p.m.
WELCOME AND INTRODUCTION
Ms. Suddaby welcomed everyone and introduced new Board member, Babette Morgan-Baker.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following activities:
- Personnel Changes: The personnel changes that were affected by the 2010 budget have gone very smoothly. These changes will take effect by December 19th.
Central is working on the implementations of plans on coping with reduced staff.
- Maintenance of Effort: Ms. Dailey reported that a NYS Law protects library funding, by requiring municipalities that contribute to the funding, not cut the funding in anticipation of receiving state money. The State requires that the municipalities keep funding to 95% of the previous 2 years support. For the Central Library we may fall below this figure in 2010. There is a waiver process that would be followed after the 2010 State Annual report is filed.
- 3rd Quarter Forecast: Ms. Carmer reviewed the handout on the 3rd quarter forecast.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the Oct14, 2009 Board meeting.
Ms. Lombardi seconded, the motion carried unanimously. (Ms. Jones and Ms. Morgan-Baker, not present at the time of the vote.)
ACTION/DISCUSSION
Discussion Items
- 1st Consideration- Plan for Excellence
Ms. Dailey explained that this is a working document for the Director for the OCPL organization. This will also provide a frame for staff groups who are just now starting to work on their strategic plan. She asked the Board to look it over and assess it as a working document. She will then bring it back to the Board for their acceptance.
- Security Update
Ms. Park updated the Board on the meetings she has attended, which mostly related to patrons with erratic behaviors and the possible collaborations with other organizations as a result from those meetings.
- Advocacy Workshop 101 Update
Ms. Carmer gave an overview of the workshop presented by NYLA.
OCSL
Mr. Kushner introduced himself to the newest board member and gave an overview of the purpose of the OCSL group and the type of issues they cover. Mr. Kushner also commented on the Collection Development Workshop and some of the collaborations that are in place that have helped to improve services throughout the OCPL system.
FOCL
Ms. Headd introduced herself to the newest Board member and explained the role FOCL plays within relation to OCPL.
She commented on how their tickets sales are up this year. They are also in the planning stages to have a spring fundraiser at the Rosamond Gifford Zoo.
FOUNDATION
Ms. Lombardi mentioned the Foundation will be having a retreat on November 23rd to discuss ways to implement their strategic plan. They have hired an intern to work on a database and a website.
COMMITTEE REPORTS
Board Development/Recruitment The nominations for the 2010 board slate of officers are Jane Suddaby, President; Ginny Biesiada, Vice-President; H.J. Hubert, Secretary; and Jay Kianka, Treasurer. The slate will be voted upon at the December meeting.
Government Relations Mr. Manning reviewed his handout on the key events within the last month and the upcoming events of the Committee.
Mr. Manning reminded everyone of the CLRC Legislative Breakfast on December 4th at 8:30 in the Central Library’s Curtin Auditorium.
PRESIDENT’S REPORT
Ms. Suddaby passed around a letter from Bernard Margolis regarding a research initiative with Syracuse University and will be contacting the Director to learn more about fiber connections in the library.
Judge Higgins passed away recently. He was a former Board member and the library was listed as a place to donate in honor of his memory.
ADJOURNMENT
Ms. Lombardi moved to adjourn.
Ms. Suddaby adjourned the meeting at 5:15 p.m.
Gail M. Cox
Administrative Aide