OCPL Home > About OCPL > Board > 2009 Minutes > September 2009
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
September 9, 2009
Central Library, Board Room
4:00 p.m.
ATTENDING
K. Alford A. Lombardi
V. Biesiada R. Manning
S. Jones R. McMahon
H. J. Hubert J. Suddaby
J. Kianka
ABSENT
D. Stack
ALSO PRESENT
E. Dailey K. Osmond
G. Cox K. Park
S. Carmer J. Trask
R. Dunsmore S. Kushner
E. Loftus
Ms. Suddaby called the meeting to order at 4:05 p.m.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following activities:
- Branch Infrastructure Capital Project: Education and Libraries Committee approved the branch infrastructure plan that was presented to them on September 9th. It will now go to Ways and Means and then hopefully on to the Legislature in October. If approved, the next step would be to put together a RFP to hire a project manager.
- CIPA Ruling: The final ruling states that public libraries have no obligation to test for lead in children’s books. There will be some guidelines for special libraries that happen to have a lot of very old children’s books that may have included lead in their production.
- Deputy County Executive Meetings: Ms. Dailey will be meeting with Mr. Fisher on a monthly basis and a Board member has been invited to attend each month.
- NYS Adult Literacy Grant Award: “Meet Me at the Library” is an adult literacy grant which will work with refugees that have some English language skills, but happen to be unemployed. They will intern at the library and will learn not only about the library, but also valuable work and language skills. In turn, we hope the interns will get the word out about what the library has to offer their community.
- Update to Plan of Service: In October there will be updates to the Plan of Service for the Board’s approval.
Ms. NaPier is the key person for this project. Her other responsibility is to use the Plan of Service as the beginnings for the strategic plan for system services.
- VRRs Updates: The two Librarian 1 branch vacancies were approved and canvass letters will be going out.
- 2009 Financials: The Board received this information in their packets and basically everything is on track.
Mr. Manning inquired about the Cost Allocation Plan. Ms. Dailey explained the Committee has met and they have defined two major goals.
- Compile a system budget that will show revenues and expenditures for the system.
- The other goal is to create attachment “A”, which will show how members will share costs. The attachment will part of the Memorandum of Understanding. Once attachment A is complete they can move forward the Memorandum of Understanding.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the August 12, 2009 Board meeting.
Mr. Hubert seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution 09-31
Mr. Hubert moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Staff Development and Conference Attendance Policy.
Ms. Lombardi seconded, the motion carried unanimously.
Resolution: 09-32
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the revised Meeting Room Policy.
OCPL Meeting Room Policy
The Onondaga County Public Library (OCPL) meeting rooms are intended for activities conducted or sponsored by the Library, Library Board of Trustees, Friends of the Library and the OCPL Foundation. Library sponsored programs and meetings are given first priority and County sponsored programs and meetings will be given second priority.
The meeting rooms may be requested for use by not-for-profit organizations engaged in educational, cultural, intellectual or charitable activities of interest and/or benefit to the community. Adult supervision (21 years or older) is required for any group of minors. Meeting rooms may not be used for family/personal gatherings such as: family reunions, weddings, baby showers, birthday parties, receptions etc.
Meetings can only be held during the library’s normal hours of operation. Occupancy limits must be observed.
The library reserves the right to reschedule or cancel meeting room reservations at any time in order to use the meeting room space for programs or events sponsored by the library. We will provide as much notice as possible.
All community meetings and functions shall be open to the public.
Meeting room users are required to comply with the library’s “Code of Conduct” and the “General Rules for Community Use”. When using the Curtin Auditorium, the “Curtin Auditorium Room Use” procedures also apply. They are available on the website, (www.onlib.org under “About OCPL”).
In order to provide equitable access to meeting rooms; limitations on frequency and duration of use may be imposed.
Public performances of copyrighted material such as music and movies usually require the permission of the copyright holder. The group planning to show or perform such material is solely responsible for obtaining the required copyright permission.
No admission fee/donation may be charged.
Only exceptions are:
- In the case of paid registration for conferences or institutes held in cooperation with the library.
- Payment of fees for regularly scheduled education courses of non-profit organizations or payment for materials required for educational projects or group discussion held in cooperation with the library.
There will be an understanding by the organization using the meeting room that members of the public can come into the meeting room.
No products, services, or memberships may be advertised, solicited, or sold. However, the following will be permissible for Library sponsored events:
- Fund raising to benefit the library and/or sponsored by the OCPL Foundation, Friends of the Library, or other library-related groups.
- The sale of books, media, and other items by authors or artists as part of a Library program.
Activities are prohibited which are detrimental to the accomplishment of the mission and goals of the library. Community groups applying for the use of library meeting rooms are responsible for communicating fully the scope of activities planned, including anticipated attendance and any out of the ordinary impact their event might have on library operations. OCPL’s Public Information Office must be informed in advance if media coverage is expected.
The library reserves the right to revoke permission to any user whose planned use of the library’s meeting rooms does not comply with this policy. Violation of policies and procedures may result in denial of future access to the space.
The Executive Director may from time to time promulgate rules and regulations for the scheduling and use of library meeting rooms.
Permission to use a meeting room does not constitute an endorsement by the Library of a program or point of view expressed. Except as a designation of location the name of the Library may not be used in any publicity relating to use of meeting rooms.
If the library is closed because of bad weather or other circumstances, the use of the meeting room is cancelled and the meeting or event sponsor will be notified as soon as possible.
Ms. Jones seconded, the motion carried unanimously.
Resolution: 09-33 Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees recommends the application for $87,500 from the New York State $14 million Construction Grant Program FY 2009-2012 for Beauchamp Branch Library’s project to replace its roof; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $105,000 from the same New York State Construction Grant Program FY 2009-2012 for Hazard Branch Library’s project to replace its roof; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $64,000 from the same New York State Construction Grant Program FY 2009-2012 for Mundy Branch Library’s project to replace its roof; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $55,000 from the same New York State Construction Grant Program FY 2009-2012 for Paine Branch Library’s project to replace its roof; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $113,709 from the same New York State Construction Grant Program FY 2009-2012 for Petit Branch Library’s project to replace its roof and HVAC system; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $3,112 from the same New York State Construction Grant Program FY 2009-2012 for Baldwinsville Public Library’s project to upgrade the library’s security system; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $4,772 from the same New York State Construction Grant Program FY 2009-2012 for Liverpool Public Library’s project to upgrade the safety of the library’s public elevator and lobby; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $5,587 from the same New York State Construction Grant Program FY 2009-2012 for Maxwell Memorial Library’s project to install an energy efficient boiler; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $4,500 from the same New York State Construction Grant Program FY 2009-2012 for Salina Free Library’s project to replace deteriorated and shifted concrete pavement and improve drainage; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $3,183 from the same New York State Construction Grant Program FY 2009-2012 for Tully Free Library’s project to replace windows and furnish their new community room.
Ms. Jones seconded, the motion carried unanimously.
Discussion Items
- 2010 Budget Update
Ms. Carmer explained the highlights for the County’s 2010 budget for the Library.
The Board inquired about the impact of the County’s recommended budget along with the state aid budget and what would be the Library’s plan if such cutbacks in funding were to occur.
OCSL Mr. Kushner mentioned there will be a Bibliostat training workshop on October 7th at CLRC headquarters.
Collection Development Workgroup Meetings: Mr. Kushner explained their purpose and how it is open to anyone who would like to attend. The next meeting is scheduled for November 4th the topic will be on literacy.
Government Relations: Committee be putting together an email list group for Trustees, Presidents of Friends groups etc. The purpose for the list is to be more efficient in relaying information on legislative alerts and other important issues/events that may be going on.
FOCL Ms. Dailey gave an update on the following items:
- They are beginning a strategic planning process
- They are working on the next lecture series
COMMITTEE REPORTS
Government Relations Mr. Manning reviewed his handout on the key events within the last month and the upcoming events of the Committee.
There was discussion on the different avenues the Board can take or events they can attend to advocate for the Library.
PRESIDENT’S REPORT
Ms. Suddaby reiterated the importance of Board advocacy.
She reminded everyone about the Banned Books Event on September 30th and Mr. Kochian’s retirement reception on September 22nd.
EXECUTIVE SESSION
At 4:50 p.m., Mr. Hubert motioned to go into executive session to discuss a personnel related issue.
Ms. Lombardi second, the motion carried unanimously.
Ms. Biesiada motioned to adjourn executive session and to reconvene in open session.
Ms. Lombardi seconded, the motion carried unanimously.
No action was taken in open session.
ADJOURNMENT
Ms. Biesiada moved to adjourn.
Ms. Suddaby adjourned the meeting at 5:20 p.m.
Gail M. Cox
Administrative Aide
Last updated April 12, 2010