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Board Meeting Minutes
MINUTES
OCPL Board of Trustees’ Meeting
February 10, 2010
Central Library, Board Room
4:15 p.m.
ATTENDING K. Alford, A. Lombardi, V. Biesiada, R. McMahon, S. Jones, D. Stack, J. Kianka,
J. Suddaby
ABSENT H. J. Hubert, R. Manning, B. Morgan-Baker
ALSO PRESENT E. Dailey, P. Crane, R. Dunsmore, L. Mavins, G. Cox, K. Park, S. Carmer, J. Park ,M. Smith, D. Headd, S. Kushner, A. Travis
WELCOME Ms. Suddaby called the meeting to order at 4:15 p.m. She thanked everyone for the Board Appreciation reception preceding the meeting.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following topics:
- Confidentiality/Privacy Policy: Ms. Dailey mentioned she has been reviewing the policies and procedures that involve confidentiality and privacy issues. She will present this for the Board’s consideration in March.
- Technology Plan: Ms. Dailey also will be presenting the Technology Plan for the Board’s approval in March.
- Trustees Workshop: Ms. Dailey and Ms. McCaffrey will be giving a Trustees workshop on March 4th, 6:30 p.m. in the DeWitt Library.
APPROVAL OF MINUTES
Ms. Stack moved the minutes of the January 13, 2010 Board meeting.
Ms. Biesiada seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
- 2009 Budget Year End Report
- 1st Consideration- Tobacco Free Policy
Resolution: 10-11
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission the LSTA grant application for $12,000 to purchase supplies and provide funding for programs by the MOST, magician Ron Cain, and musician Tom Sieling for the 2010 Summer Reading Program; and
be it further resolved, That the OCPL Board of Trustees approves the submission of the LSTA service improvement invitational grant application for 2010-2012 in the amount of $17,400 each year for two years to fund the creation and design of web sites for four suburban member libraries, a system-wide subscription to an online reader’s advisory service and training on its use, and the redesign of OCPL’s web site; and
be it further resolved, That the OCPL Board of Trustees approves the submission of the Opportunity Online Broadband Grant application for 2009-2010 in the amount of $9,723 to provide technical support to the system’s participating libraries and to offer e-rate training to all member libraries.
Mr. Kianka seconded, the motion carried unanimously. (Ms. Jones was not present at the time of the vote.)
Discussion Items
Ms. Carmer reviewed the 2009 year end budget report.
Ms. Biesiada made a motion and Mr. Kianka seconded. A discussion was held and the motion was carried to move the policy forward for consideration for a resolution.
OCSL
Mr. Kushner gave an update on the following items/libraries:
Advocacy Day - CLRC will be providing a bus for Advocacy Day in Albany on March 2nd.
County Health Department – representatives spoke at their last OCSL meeting to inform the libraries of the various services they provide to the public.
Liverpool Library - they have a machine that holds and dispenses DVDs, (much like the Red Boxes). After one month (or whatever timeframe the library sets) it will weed the items in order to keep items current and it syncs with Polaris system.
FOCL
Ms. Head gave an update on the following items:
2010/2011 Lecture Series - will be announced on March 16th at the Richard Russo lecture.
Additional lecture – Amy Dickinson will be giving a lecture on June 3rd at the Palace. Tickets will cost $25.00.
Silent Auction - will be held on April 15th at the Rosamond Gifford Zoo.
Friends Group –beginning stages of a creating a friend’s group for the Central Library. They would like their first project to be a book sale.
Ms. Headd and Ms. Hayden-Horan from FOCL, met with the Liverpool Friends Group to discuss how Liverpool evolved into a hands-on friend’s group.
Mr. Manning thanked Ms. Headd for her help with FOCL’s advocacy efforts.
COMMITTEE REPORTS
Finance Committee
Ms. Lombardi reviewed the Board’s financial statement handouts.
Government Relations
Ms. Dailey reported that February is “take your county legislator to lunch” month. The legislators have been very receptive to the invitation. The Committee has completed their visits to all state legislators for both the assembly and senate and also Senator Schumer and Congressman Maffei’s office.
PRESIDENT’S REPORT
Ms. Suddaby and Mr. Alford attended the Ossie C. Golden/ Trustees Award held on February 2nd. Ms. Suddaby commented on Stan DeCook’s award.
Webinar reminder: There is a webinar on Friday, 2/26 at noon being held in the Central Library’s Board room on “Controversial Materials in the Library: Supporting Intellectual freedom in your Community”. All Board members are invited to participate.
Ms. Lombardi moved to adjourn.
ADJOURNMENT
Ms. Suddaby adjourned the meeting at 4:55 p.m.
Gail M. Cox
Administrative Aide
Last updated February 10, 2011