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Board Meeting Minutes
MINUTES
OCPL Board of Trustees’ Meeting
January 13, 2010
Central Library, Board Room
4:00 p.m.
ATTENDING K. Alford, R. Manning, V. Biesiada, B. Morgan-Baker, S. Jones, D. Stack, J. Kianka, J. Suddaby
ABSENT H. J. Hubert, R. McMahon, A. Lombardi
ALSO PRESENT E. Dailey, K. Osmond, G. Cox, K. Park, S. Carmer, K. Whitney, J. Kalkbrenner, D. Headd, E. Loftus, S. Kushner, D. Milcarek, C. Fitch
WELCOME Ms. Suddaby called the meeting to order at 4:05 p.m.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following topics:
- Skaneateles Update: Ms. Dailey mentioned where Skaneateles is in the process of becoming an OCPL member.
- 2009 State Aid: Ms. Dailey updated the Board on the prospect of Library receiving the balance of the 2009 state aid.
Ms. Dailey thanked Mr. Manning for all he has done getting state legislators meetings together. She encouraged everyone to contact their state legislators.
- Mundy Branch/Catholic Charities Program: Ms. Loftus gave an update on her meeting with Janet Park, Mundy Branch Manager and Mark Clary from Catholic Charities.
- Express Hours Update: Ms. Milcarek mentioned it has only been about week, but everything is going well. The staff and guards discussed the process beforehand, so they can focus on the implementation. There were twenty complaints/concerns, mostly general in nature.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the December 9, 2009 Board meeting.
Ms. Stack seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution: 10-01
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of $500 from the Smith-Hawley Fund for the 2010 membership to NYSALB.
Mr. Manning seconded, the motion carried unanimously.
Resolution: 10-02
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees authorizes transfer of funds of $6,000 from the Smith Hawley Fund to the Executive Director’s Discretionary Account.
Ms. Biesiada seconded, the motion carried unanimously.
Resolution: 10-03
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of $550 from the Smith Hawley Fund for the 2010 Golden/Trustees’ Award ($400) and reception ($150).
Ms. Morgan-Baker seconded, the motion carried unanimously.
Resolution: 10-04
Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of $5,000 from the Smith Hawley Fund to support staff attendance at conferences and workshops.
Mr. Manning seconded, the motion carried unanimously.
Resolution: 10-05
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $1,500 from the Smith Hawley Fund to cover the expenses for refreshments and speakers for 2010 Staff Development Day.
Mr. Manning seconded, the motion carried unanimously.
Resolution: 10-06
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of $500.00 from the Smith Hawley Fund for retirement/service awards.
Mr. Manning seconded, the motion carried unanimously.
Resolution: 10-07
Mr. Kianka moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $350.00 from the Smith Hawley Fund for the purchase of two plaques up to $100.00 and $250.00 to the library of the recipient of the 2010 Trustee of the Year award given by the OCPL Advisory Council.
Ms. Stack seconded, the motion carried unanimously.
Resolution: 10-08
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves a fine amnesty in order to remove barriers to the use of OCPL Central and branch libraries for children and teens enrolled in the 2010 Summer Reading Program who read and report on five books will have their total accrued fines waived and
be it further resolved, That children and teens will incur no fines on items they return which have been declared lost, but charges for lost items that are not returned will not be affected by the amnesty and
be it further resolved, That staff will make the necessary accommodations to enable children and teens with fines on their cards to participate in the Summer Reading Program.
Mr. Manning seconded, a brief discussion followed. The motion carried unanimously.
Resolution: 10-09
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the IMLS grant in partnership with Syracuse University in the amount of $ 193,349 for identifying an Entrepreneurship Librarian to manage the implementation and delivery of grant activities.
Ms. Biesiada seconded, a brief discussion followed. The motion carried unanimously.
Discussion Items
- 2nd Consideration- Library Card Registration
Ms. Dailey explained the updated information in the document.
Motion
Ms. Biesiada made the following motion:
Resolution: 10-10
Resolved, That the OCPL Board of Trustees accepts the revised Library Card Registration Policy.
Ms. Stack seconded, a brief discussion followed. The motion carried unanimously.
OCSL
Mr. Kushner gave an update on the following libraries:
Skaneateles Library - their materials will be going live on the Polaris system on January 21st.
Onondaga Free Library- has moved into the new addition of their building.
Mr. Kushner thanked Mr. Manning for all his advocacy efforts.
FOCL
FOCL will announce on March 16th at the Richard Russo lecture, the 2010/2011 Lecture Season. They will also be announcing an additional lecture on June 3rd at the Palace. They will also be holding a fundraiser at the Zoo on April 15th.
Ms. Headd and Ms. Hayden-Horan from FOCL, met with the Liverpool Friends Group to discuss how Liverpool evolved into a hands-on friend’s group.
Mr. Manning thanked Ms. Headd for her help with FOCL’s advocacy efforts.
COMMITTEE REPORTS
Government Relations Mr. Manning reviewed his handout on the key events within the last month and the upcoming events of the Committee.
PRESIDENT’S REPORT
Ms. Suddaby announced Stan DeCook as the 2010 recipient of the Ossie C. Golden/Trustees Award. The ceremony will be held on February 2nd at 3:30.
She also mentioned the idea of having a joint Board meeting with the member library boards, like the one they had with FOCL, Foundation, and the OCPL Board.
An OCPL Board representative is needed for the Advisory Council meetings. They meet four times a year: January, April, July, and October. Ms. Stack offered to attend for 2010.
Ms. Biesiada moved to adjourn.
ADJOURNMENT
Ms. Suddaby adjourned the meeting at 5:30 p.m.
Gail M. Cox
Administrative Aide
Last updated February 10, 2011