OCPL Home > About OCPL > Board > 2010 Minutes > Sept 2010
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
September , 2010
Fayetteville Free Library
300 Orchard Street
4:00 p.m.
ATTENDING
K. Alford;R. Manning; V. Biesiada;B. Morgan-Baker;A. Lombardi; M. Rayo
ABSENT
H. J. Hubert; J. Suddaby; S. Jones; J. Kianka; D. Stack
ALSO PRESENT
E. Dailey; E. Loftus;G. Cox; D. Milcarek; R. Dunsmore; K. Park; J. Kalkbrenner; S. Kushner; S. Considine; L. Sopchak
WELCOME
Ms. Biesiada called the meeting to order at 4:05p.m.
INTRODUCTION
Ms. Biesiada introduced the newest OCPL Board member, Matthew Rayo. Mr. Rayo gave background information about himself.
PRESENTATION
Fayetteville Library
Ms. Considine introduced herself and commented on the newest addition of the library, the Café.
Ms. Considine introduced Leah Sopchak, newest employee of Fayetteville Library.
Ms. Sopchak gave a presentation on Fayetteville’s unique development model. She describe how she began her career at Fayetteville as a clerk and her involvement with the library’s internship program, which resulted in her being hired as a librarian two years later. She described the various types of work she engaged in and how the development process worked for her and many others there as well.
Branch Infrastructure
Wayne Mandel, project manager from C & S gave a description of the RFP process and the improvements that will be made at each branch location. The Branch Infrastructure Committee that meets twice a month has developed a design/build schedule to be completed by the first of the year, with the branch constructions completed by December 2012.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following topics:
Library Space Consultant: Ms. Dailey commented on the Library’s correspondence with Cohen Associates. Mr. Cohen will be putting together scenarios to present to staff, community partners, and the Board during his next visit on Oct 1st. The Board and County Executive are scheduled to meet with Mr. Cohen at 4:00 p.m. on October 1st.
Plan of Service: Ms. Dailey explained the Plan of Service and the ongoing process of the Plan. The next update to the Plan needs to be submitted to the State by October 2011. Within the next month Ms. Milcarek and Ms. Dailey will provide training to the facilitators of the Plan. The Board will have time to review the document and respond to the changes by late next summer.
NYS Budget: Ms. Dailey announced that the State has released 50% of the library’s Basic Aid. However, the Supplemental Aid has to be written into state law each year, and it hasn’t been approved yet for this year. The supplemental funds have been appropriated, but can’t be dispersed until it gets approval by the State Legislature.
Daniel W. Casey Library Advocacy Award: Ms. Dailey announced that Mr. Manning has been chosen as this year’s award recipient. The award ceremony will be held on Friday, November 5th at 2:30 in Saratoga Springs during the Empire Friends meeting. Mr. Manning was congratulated by all.
APPROVAL OF MINUTES
Mr. Manning moved the minutes of the August 11, 2010 Board meeting. Ms. Lombardi seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution: 10-20
Mr. Manning moved the following amended resolution:
Whereas, it is the desire of the OCPL Executive Director on behalf of OCPL’s former Executive Director, Mary Fran Floreck who has legally changed her name to Mary Fran Moran to update the dedication sign on the Browse-About to reflect this name change, therefore be it
Resolved, That the OCPL Board of Trustees approves the name change to the dedication sign in the Browse-About area at the recipient’s expense.
Ms. Morgan-Baker seconded, the motion carried unanimously.
Resolution: 10-23
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees recommends the application for $ 365,098 from the New York State $14 million Construction Grant Program FY 2010-2013 for the OCPL branch libraries’ infrastructure projects including fire alarm systems, ADA Compliance restroom and elevator, replacement windows, and foundation repair; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $50,000 from the same New York State Construction Grant Program FY 2010-2013 for Liverpool Library’s window replacement project; and
be it further resolved, That the OCPL Board of Trustees recommends the application for $18,764 from the same New York State Construction Grant Program FY 2010-2013 for Baldwinsville Library’s exterior restoration project.
Ms. Morgan-Baker seconded, motion passed. (Mr. Manning abstained.)
Resolution: 10-24
Mr. Alford moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the grant application submission to M & T Charitable Foundation for up to $5,000 to support the 2011 Reading Program.
Ms. Lombardi seconded, motion passed unanimously.
Discussion Items
- Strategic Plan: Paine Library – Ms. Loftus gave an overview of Paine’s strategic plan.
- Library Card Registration Policy, 2nd Consideration – Ms. Dailey explained the revisions to the policy.
Motion
Resolution: 10-25
Ms. Lombardi made the following motion.
Resolved, That the OCPL Board of Trustees approves the revised Library Card Registration Policy.
- Mr. Manning seconded, the motion passed unanimously.
- 2nd Quarter Forecast – Ms. Carmer gave an overview of the 2nd quarter forecast report. 2011 Budget Update – Ms. Carmer reviewed the 2011 budget handout to the Board.
OCSLD
Mr. Kushner and Mr. Manning reported on Baldwinsville Library’s federal stimulus grant for a computer lab.
COMMITTEE REPORTS
Government Relations
Mr. Manning reviewed his handout on the key events within the last month and the upcoming events of the Committee.
VICE PRESIDENT'S REPORT
Ms. Biesiada reminded everyone about the OCPL Retirement gathering on September 14th at 3:30 in the Central Library’s Smith Room.
ADJOURNMENT
Mr. Manning moved to adjourn the meeting.
Ms. Biesiada adjourned the meeting at 5:05 p.m
Gail M. Cox
Administrative Aide
Last updated February 10, 2011