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Board Meeting Minutes

OCPL Board of Trustees’ Meeting

January 19, 2011
Onondaga County Public Library
Central Library, Board Room

4:00 p.m.

ATTENDING

K. Alford; R. Manning; J. Kianka; A. Lombardi; M. Rayo; B. Morgan-Baker;

ABSENT

D. Stack; V. Biesiada; ; J. Suddaby

ALSO PRESENT

E. Dailey; E. Loftus;G. Cox; D. Milcarek; R. Dunsmore; K. Park; K. Osmond; K Whitney; J. Kalkbrenner; D. Lewis; W. Fisher

WELCOME

Mr. Manning called the meeting to order at 4:00 p.m.

Mr. Manning asked for a moment of silence for the victims at Tuscon, Ar.

EXECUTIVE DIRECTOR’S REPORT

Ms. Dailey gave a report on the following topics

New Board Member: Ms. Dailey commented on the Legislature’s approval on the appointment of Tim Dodge to the OCPL Board. He will begin his term at the February Board meeting.
PR: Ms. Dailey passed around the press the library has received within the last month.
VRR Vacancies: Ms. Dailey reported that the Library can fill some of the 103 vacancies as long as they are funded for 2011. There are a designated number of part-time positions that have been streamlined through the VRR process. Ms. Dailey thanked Ms. Park for all her research, Mr. Kianka for presenting the Board’s support for it and Mr. Fisher for approving the new process.
Ms. Dailey also discussed the proposal of the reorganization of staff that has to do with the System position that was vacated by Ms. NaPier last August.

Central Library Space Consultant: Ms. Dailey mentioned that Ms. Milcarek recently received the Executive Summary from Mr. Cohen and he will have hardcopies ready for the Board by the February Board meeting. Mr. Fisher has called a meeting on January 31st with the Galleries, the County Law Department and the Library to discuss Mr. Cohen’s recommendations.
2011 Ossie Golden Trustees’ Award: Ms. Loftus announced that Ms. Barbara Giardina, Betts Branch Manger is this year’s recipient.

Beauchamp’s National Award: Ms. Dailey commented on Beauchamp’s award from a national vendor, AWE. The library did a literacy project called “Cooking Up Literacy”. Ms. Dailey accepted the award at the ALA Mid-winter Conference in San Diego. In addition to the award the library will receive a free product from the vendor.

APPROVAL OF MINUTES

Mr. Kianka moved the minutes of the December 8, 2010 Board meeting. Ms. Lombardi seconded, the motion carried unanimously.

ACTION/DISCUSSION

Action Items

Resolution: 11-01
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $1,500 from the Smith Hawley Fund to cover the expenses for refreshments and speakers for 2011 Staff Development Day.
Mr. Kianka seconded, motion passed unanimously.

Resolution: 11-02
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves a fine amnesty in order to remove barriers to the use of OCPL Central and branch libraries for children and teens enrolled in the 2011 Summer Reading Program who read and report on five books will have their total accrued fines waived and;

be it further resolved, That children and teens will incur no fines on items they return which have been declared lost, but charges for lost items that are not returned will not be affected by the amnesty and;

be it further resolved, That staff will make the necessary accommodations to enable children and teens with fines on their cards to participate in the Summer Reading Program.

Ms. Morgan-Baker seconded, motion passed unanimously.

Resolution: 11-03
Mr. Kianka moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $350.00 from the Smith Hawley Fund for the purchase of two plaques up to $100.00 and $250.00 to the library of the recipient of the 2011 Trustee of the Year award given by the OCPL Advisory Council.
Ms. Lombardi seconded, motion passed unanimously.

Resolution: 11-04
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the final report from project year 1 of the 2 year NYS Library Grant Program Meet Me @ the Library -Adult Literacy Library Services project.
Ms. Morgan-Baker seconded. There was a discussion on housing the grant resolutions and their brief financial and narrative statements in a yearly binder/file. There was discussion of giving the Board authorization to the Library’s intranet Inside. The consensus from the Board is they would prefer a binder or a yearly electronic file rather than having to log into another access point in order to view the documents. The motion passed unanimously.

Discussion Items

There was a brief discussion regarding the Telephone Use Policy/Procedures. The Board agreed with the revisions and the change from a policy to procedure for both discussion items.

OCSLD

Ms. Dailey mentioned they had a substantive meeting, which included discussion of the Plan of Service for 2012-2016.

FOCL

Ms. Headd mentioned the next lecture is Rick Steves on March 15th. The 2011/2012 season will be announced at the March 15th lecture.

COMMITTEE REPORTS

Finance Report

Ms. Lombardi reviewed the year end summary statement regarding the Trustees’ Endowment Fund.

Government Relations

Mr. Manning reviewed his handout on the key events within the last month and the upcoming events of the Committee.

Mr. Manning announced the dates of the advocacy meetings that have been set-up with the various state assembly members and senators, with the key message being no more cuts.

Mr. Manning encouraged the Board to attend the January 31st meeting that Mr. Fisher has put together to discuss the Central Library Space Project. Mr. Fisher explained the purpose of the meeting and what everyone hopes to accomplish.

SECRETARY’S REPORT
Mr. Manning announced that Debbie Emerson is the new executive director for CLRC.

Mr. Manning reported on the lunch Ms. McCaffrey and he had recently with Mr. Stirpe. They thanked him for all his support for libraries and how much they appreciated everything he did.

OTHER

Ms. Morgan-Baker mentioned she asked Jim Taylor and Sara Merrick to contact the library about placing some posters in the library regarding services for the homeless.

ADJOURNMENT

Mr. Kianka moved to adjourn the meeting.

Mr. Manning adjourned the meeting at 5:07 p.m.

Gail M. Cox

Administrative Aide

Last updated January 12, 2012

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