OCPL Home > About OCPL > Board > 2011 Minutes > June 2011
Board Meeting Minutes
OCPL Board of Trustees’ Meeting
June 8 , 2011
Manlius Library
4:00 p.m.
ATTENDING
K. Alford; B.Morgan-Baker; M. Rayo; V. Biesiada; J. Suddaby; A. Lombardi; D. Stack; R. Engel; T. Dodge
ABSENT
J. Kianka; R. Manning
ALSO PRESENT
E. Dailey; G. Cox; D. Milcarek; K. Park; D. Lewis; R. Dunsmore; S. Carmer; K. Osmond; J. Park; A. Travis; M. Haas; P. Infantine
WELCOME
Ms. Biesiada called the meeting to order at 4:00 p.m.
PRESENTATION
Manlius Library
Ms. Infantine gave a presentation on Manlius Library’s adult literacy and children’s programming. She also expressed her gratitude to the library taxpayers for the passing of their budget.
Catholic Charities Program
Ms. Haas, from Catholic Charities gave a presentation on the Neighborhood Services Worker Program at the Mundy Branch Library. Mundy’s focus was to work with the preteen and teenage age range within the library community. Within the last year, 144 individuals (101 youth and 41 parents) have used this service. This
service has just been expanded to the White Branch Library.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following topics:
- Introduction: Ms. Dailey introduced Amanda Travis who has recently been promoted to the position of Member Library Liaison.
- ROI (Return on Investment Study): Ms. Dailey commented on the Syracuse University’s Capstone Project where four Maxwell students conducted a survey on library services in Onondaga County. As part of the classroom requirement they also needed to do a presentation on their findings. Their results will be presented at the System Retreat on June 21st.
Ms. Dailey has been in contact with Syracuse University’s Whitman class who would be willing to conduct another survey this one to be given to the community regarding our services.
APPROVAL OF MINUTES
Ms. Stack moved the minutes of the May 11, 2011 Board meeting.
Ms. Suddaby seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution: 11-11
Ms. Suddaby seconded, the motion carried unanimously.
Resolved, that the OCPL Board of Trustees approves the submission of the 2012 budget proposal for NYS Basic Aid, CBA/CLDA, Coordinated Outreach and Jail Aid.
Ms. Suddaby seconded, the motion carried unanimously.
Resolution: 11-12
Ms. Suddaby moved the following resolution:
Resolved, that the OCPL Board of Trustees approves the expenditure of $1,000 from the Smith Hawley Fund for the Director’s Discretionary Account.
Ms. Lombardi seconded, the motion carried unanimously.
Discussion Items
1) Review of the Plan of Service (POS) and the Free Direct Access Plan – Ms. Dailey explained the timeline and where they are in the process. The POS document is now complete for Board’s review. It will then go to each member library Board for their review and approval and returned to the OCPL Board for the final approval in September.
2) 2011 and 2012 Budgets – Ms. Carmer gave an update on 2011 budget and reviewed the County’s directives for the 2012 budget. The 2012 budget is due to the County by June 27th.
OCSLD
Ms. Infantine commented that the suburban library directors are preparing to present the Plan of Service and the Free Direct Access Plan to each of their Boards.
Ms. Infantine also noted that some of the smaller suburban libraries have recently received grant funding to establish a library website. Without this funding they would have had no means to have a website for their location.
COMMITTEE REPORTS
Finance Report
Ms. Lombardi presented the amended Investment Policy Statement and explained the changes that were made within the policy.
Motion
Resolution: 11-13Ms. Lombardi made the following motion:
Resolved, That the OCPL Board of Trustees approves the amended Investment Policy Statement (IPS) guidelines as proposed by the Finance Committee.
Mr. Alford seconded, the motion carried unanimously.
PRESIDENT'S REPORT
Ms. Biesiada reported on the FOCL, Foundation and OCPL Executive Committees’ meeting that was held on 5/31. They were all agreement if the Central Library Space Reorganization Plan gets approved by the vested stakeholders, they will collaboratively seek funding for it.Ms. Biesiada read Ms. Loftus’ thank you note to the Board.
ADJOURNMENT
Ms. Suddaby moved to adjourn the meeting.
Ms. Biesiada adjourned the meeting at 5:00 p.m.
Gail M. Cox
Administrative Aide
Last updated January 12, 2012