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Board Meeting Minutes
OCPL Board of Trustees’ Meeting
October 12 , 2011
Central Library, Board Room
ATTENDING
K. Alford; R. Manning; V. Biesiada; A. Lombardi; R. Engel; J. Suddaby; M. Rayo; T. Dodge; J. Kianka
ABSENT
B.Morgan-Baker; D. Stack
ALSO PRESENT
E. Dailey; G. Cox; D. Milcarek; D. Lewis; R. Dunsmore; A. Travis; B. Fisher; A. Thorna; S. Carmer; J. Kalkbrenner; K. Park; K. Osmond; S. Reckhow; P. Infantine
WELCOME
Ms. Biesiada called the meeting to order at 4:00 p.m.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following topics:
Local History/Genealogy: Ms. Dailey informed the Board that the Local History/Genealogy Department received the 2011 Archives Award for Program Excellence in a Historical Records Repository.
Out of State Library Cards: Ms. Dailey updated the Board on the meeting with Kate McCaffrey, Bill Fisher and Steve Bolton. Ms. Dailey will forward all the information she obtained from this meeting to the next MOU meeting.
2012 Operating Budget Vote: Ms. Dailey gave a summary of the County Legislature’s actions. For the library, it resulted in a Library Clerk I position being abolished, which was a vacant position. Separate from the Operating budget, the County has a fund balance. County Executive Mahoney presented a list to the Legislature for a one- time use of some of these funds. In that request was two items for OCPL, a $100,000 for library materials for e-resources and the purchase of two book dispensers for Clay and the Near Westside.
APPROVAL OF MINUTES
Ms. Stack moved the minutes of the September 14, 2011 Board meeting.
Mr. Manning seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution: 11-23
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves to remove Elizabeth Loftus, Administrator for Branch Services; and add Doreen Milcarek, Central Library Administrator and Susan Reckhow, Administrator for Branches and Initiatives; and retain, Elizabeth J. Dailey, Executive Director; Jay Kianka, OCPL Board Treasurer; Sally Carmer, Director of Administrative Services; and Debbie Onacki, Account Clerk III: as a staff/Board person of the Onondaga County Public Library authorized to sign checks drawn on the following OCPL Trustee accounts (below):
Onondaga County Public Library Checking Account #190 00634 4 at Key Bank
Onondaga County Public Library Trustees Gift Fund Checking Account #614 218 590 at Alliance Bank
Mr. Manning seconded, the motion carried unanimously
Resolution: 11-24
Ms. Lombardi moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the 2012 Legal Holiday Calendar as proclaimed by County Executive Joanne M. Mahoney to be observed in accordance with present Federal and New York State Law and Library Closings as follows:
New Year’s Day Monday January 2 (to be observed)
Martin Luther King Monday January 16
Lincoln’s Birthday* Monday February 13
Washington’s Birthday Monday February 20
Memorial Day Monday May 28
Independence Day Wednesday July 4
Labor Day Monday September 3
Columbus Day* Monday October 8
Veteran’s Day Monday November 12(to be observed)
Thanksgiving Day Thursday November 22
Day After Thanksgiving Friday November 23
Christmas Day Tuesday December 25
*Lincoln’s Birthday and Columbus Day will be observed as floating holidays for all non-institutional personnel where provided in applicable labor contracts. All county departments will remain open for business on Monday, February 13 and Monday, October 8.
Library Closings
Saturdays
May 26 Memorial Day weekend
September 1 Labor Day weekend
Sundays
January 1 New Year’s Day
April 8 Easter
May 27 Memorial Day Weekend
June 17, 24 Summer
July 1, 8, 15, 22, 29 Summer
August 5, 12, 19, 26 Summer
September 2 Labor Day weekend
Evenings (facilities close at 5 p.m.)
Wednesday, November 21 Thanksgiving Eve
Other
Friday, May 4 Staff Development Day
Mr. Dodge seconded, the motion carried unanimously.
Resolution: 11-25
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the grant application submission to M & T Charitable Foundation for up to $6,100 to support the 2012 Summer Reading Program.
Ms. Lombardi seconded, the motion carried unanimously.
Resolution: 11-26
Ms. Suddaby moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the grant application submission to the 2012 NYS Regional Bibliographic Data Base (RBDB) grant for $10,000 for the ongoing project CHAP: Cataloging History give Access to Public.
Mr. Dodge seconded, the motion carried unanimously.
Discussion Items
1) Internet Policy-1st Consideration: Ms. Dailey mentioned a committee of staff members looked at the policy and compared it to other Library Internet polices and to the CIPA law. They updated the information to include Wireless and Filtering in the policy. Mr. Alford made a motion for consideration to move this to a resolution and Ms. Suddaby seconded, motion passed unanimously.
2) 3rd Quarter Forecast: Ms. Carmer reviewed her handout on the 3rd Quarter Budget Forecast.
3) Central Library Renovation: Ms. Biesiada thanked Mr. Fisher for all his hard work and support. Mr. Fisher credited Ms. Rapp and County Executive Mahoney for their support on this initiative, along with the OCPL Board in being active with contacting their local Legislators.Ms. Dailey mentioned library staff will begin to work on a timeline, a communications plan and the beginning of RFP process. Mr. Fisher inquired about the use of county facilities management vs. contracting outside help. There was discussion regarding in what order in which the process will begin. Ms. Biesiada mentioned that the Board does have a building committee established that will be working on this.
Mr. Manning inquired about if Mr. Fisher will be engaged in more serious conversations with the Galleries owner and the importance of keeping the legislature informed each month. Ms. Dailey attends the monthly County Facilities Committee meetings where she can keep they appraised of the process. Mr. Fisher mentioned at the appropriate time we will need to go to the State and apply for the matching grant funding.
OCSLD
Ms. Infantine mentioned the suburban libraries are very happy about the Central Library renovation project. At the request of patrons and staff over the years, the suburban libraries are looking at the possibility of purchasing library cards with key tags. Ms. Infantine also mentioned the suburban directors are delighted with the $100,000 addition to the materials e-budget. Considering that they have seen a 33% increase since Kindle now accepts downloads.
Foundation
They are looking into having a fundraiser around the beginning December. They are looking to engage thirty or so library supporters.
COMMITTEE REPORTS
Government Relations
Mr. Manning reviewed his handout on the past and upcoming events of the committee.
Mr. Manning commented on the first use of the new advocacy software. He reminded everyone about the CLRC Legislative Breakfast on December 9th at 8:30a.m. at Onondaga Free Library.
PRESIDENT'S REPORT
Ms. Biesiada emphasized the importance of the Board liaisons to the suburban libraries that are not a special district or a school district library to attend the October 20th workshop at Onondaga Free.
Other
A list of the OCPL suburban libraries that approved the Plan of Service that is currently under consideration by the Division of Library Development is attached to the minutes.
ADJOURNMENT
Ms. Suddaby moved to adjourn the meeting.
Ms. Biesiada adjourned the meeting at 4:55 p.m.
Gail M. Cox
Administrative Aide
Attach: 1
2012-2016 OCPL Plan of Service
Baldwinsville Public Library
DeWitt Community Library
East Syracuse Free Library
Fairmount Community Library
Jordan Bramley Library
LaFayette Public Library
Liverpool Public library
Manlius Library
Marcellus Free Library
Maxwell Memorial Library
Minoa Library
NOPL Libraries
Onondaga Free Library
Salina Library
Skaneateles Library
Solvay Public Library
Tully Free Library
Last updated January 12, 2012