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Board Meeting Minutes
OCPL Board of Trustees’ Meeting
September 14, 2011
Onondaga Free Library
ATTENDING
K. Alford; R. Manning; V. Biesiada; A. Lombardi; D. Stack; R. Engel; J. Suddaby; M. Rayo; T. Dodge; J. Kianka
ABSENT
B.Morgan-Baker
ALSO PRESENT
E. Dailey; G. Cox; D. Milcarek; D. Lewis; R. Dunsmore; A. Travis; B. Fisher; A. Thorna; S. Carmer; J. Kalkbrenner; K. Park; J. Park; S. Reckhow; D. Headd
WELCOME
Ms. Biesiada called the meeting to order at 4:05 p.m.
Ms. Biesiada welcomed Susan Reckhow, new Administrator for Branches and Initiatives (formerly the director at Onondaga Free).
PRESENTATION
Ms. Reckhow gave a PowerPoint presentation on customer service goals and Onondaga Free’s renovation and expansion design.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dailey gave a report on the following topics:
Trustee Workshop: Ms. Dailey explained that the next trustee orientation workshop scheduled for 10/20 at 6:30 p.m. at Onondaga Free has been replaced with a Trustee Workshop with speaker Rebekkah Smith Aldrich. Ms. Aldrich will be speaking on the impact of the tax cap on different types of libraries. She will also touch on funding strategies that libraries may consider going into the future.
Annual Report: Ms. Dailey commented on the draft annual report. Each year an insert will be included in the back, which will list the facts for that year.
Branch Infrastructure Project Update: It is moving along however, the HVACs have not been turned on yet, getting close to finishing Phase I and Phase 2 will begin within a few weeks.
OCPL Budget Presentation: Ms. Dailey and Ms. Carmer will be presenting the library’s 2012 budget on Monday, October 19th at 1:00 to the Onondaga County Legislature.
New Service - Kilowat: It is a piece of equipment that can measure how much power each appliance is using and can be checked out with your library card for up to 3 weeks.
APPROVAL OF MINUTES
Ms. Stack moved the minutes of the August 10, 2011 Board meeting.
Mr. Manning seconded, the motion carried unanimously.
ACTION/DISCUSSION
Action Items
Resolution: 11-20
Ms. Lombardi moved the following resolution:
Resolved, that the OCPL Board of Trustees recommends the application for $125,363 from the New York State $14 Million Construction Grant Program FY 2011-2014 for the Mundy Branch renovation project, including two multi-use group activity rooms, moveable book shelving, collaborative computer stations, and individual and group quiet areas; and, be it further
Resolved, that the OPCL Board of Trustees recommends the application for $3,959 from the same New York State $14 Million Construction Grant Program FY 2011-2014 for the Baldwinsville Public Library's energy conservation projects; and, be it further
Resolved, that the OPCL Board of Trustees recommends the application for $250,695 from the same New York State $14 Million Construction Grant Program FY 2011-2014 for the Fayetteville Free Library's business center and public Fab Lab project; and, be it further
Resolved, that the OPCL Board of Trustees recommends the application for $9,050 from the same New York State $14 Million Construction Grant Program FY 2011-2014 for the Maxwell Memorial Library's roof repair project; and, be it further
Resolved, that the OPCL Board of Trustees recommends the application for $5,815 from the same New York State $14 Million Construction Grant Program FY 2011-2014 for the Onondaga Free Library's building security cameras project; and, be it further
Resolved, that the OPCL Board of Trustees recommends the application for $43,489 from the same New York State $14 Million Construction Grant Program FY 2011-2014 for the Northern Onondaga Public Library's (NOPL) multi-use storage facility project; and, be it further
Resolved, that the OPCL Board of Trustees recommends the application for $7,991 from the same New York State $14 Million Construction Grant Program FY 2011-2014 for the Tully Free Library's air conditioning and circulation desk project.
Ms. Suddaby seconded, the motion carried unanimously.
Resolution: 11-21
Mr. Manning moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the OCPL Plan of Service, 2012-2016, to the NYS Division of Library Development.
Ms. Suddaby seconded, the motion carried unanimously.
Resolution: 11-22
Ms. Stack moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the submission of the OCPL Free Direct Access Plan, to the NYS Division of Library Development in fulfillment of the Commissioner's Regulation 90.3 (a) through (d) (4).
Ms. Lombardi seconded, a brief discussion followed. The motion carried unanimously.
Discussion Items
1)2012 Budget– Mr. Fisher gave an overview of the County Executive’s 2012 budget presentation regarding the onetime use of the County fund balance which includes the purchase two book dispensers (for Great Northern Mall and Near Westside) and the onetime additional funding to the books and materials budget. He also discussed the funding options for the Central Library’s Renovation Plan.
2)Capital Project – Mr. Fisher updated the Board on where we are in the Capital Project. He explained after speaking with some members of the Legislature and the County Executive they agreed it should be placed in the 2012 budget. The County Executive will present it to the Legislature on September 15th. Mr. Fisher updated the Board on the meeting Ms. Milcarek and he had with Jim Messenger who represents the Galleries to discuss a possible alternative plan. Mr. Cohen who drew up the first set of plans has seen the alternative plan and gave his input on it. Ms. Biesiada expressed concerns about the alternative plan and would want to make sure the Board knows what they are actually looking at before having to make a decision on this particular plan. Ms. Biesiada also mentioned the forming of a Board sub-committee to work on the Central Library’s space planning.
FOCL
Ms. Headd announced FOCL’s new web address. FOCL@OCPLsyracuse.com
She commented on the flyers that are out in the libraries to promote the lecture series. She also announced that FOCL will be presenting OCPL with a $45,000 check at the October 11th Jonathan Franzen Lecture Series kick off. On behalf of the Board, Ms. Biesiada expressed her appreciation to FOCL and Ms. Headd for all their hard work.
COMMITTEE REPORTS
Government Relations
Mr. Manning reviewed his handout on the past and upcoming events of the committee. He commented on the August 12th meeting with Congresswoman Buerkle and funding options for the Capital Improvement Plan.
Finance
Ms. Lombardi gave a monthly update on the Boards funds.
PRESIDENT'S REPORT
Ms. Biesiada acknowledged the significant donation from FOCL and the importance of supporting the Lecture Series.
OTHER
Mr. Rayo reported that the Common Council passed the agreement with the County for the police service at the Mundy Branch Library for 2012.
ADJOURNMENT
Ms. Stack moved to adjourn the meeting.
Ms. Biesiada adjourned the meeting at 5:15 p.m
Gail M. Cox
Administrative Aide
Last updated January 12, 2012