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MINUTES
OCPL Board of Trustees’ Meeting
August 9, 2006
Manlius Library
1 Arkie Albanese Avenue
4:00 p.m.
ATTENDING: S. Jones, P. Mautino, J. Kianka, R. Strauss, D. Lankes, E. Sullivan
ABSENT:H.
Bonner, J.
Suddaby, H. J. Hubert, K. Wojslaw
ALSO PRESENT:J. M. Latham, K. McCaffrey, D.
Bendig, D. Milcarek, G.
Cox, K.
Park, S.
Jensen, G.
Sanford, E. Loftus, P.
Infantine
Mr. Sullivan called the
meeting to order at 4:00 p.m.
WELCOME
Mr.
Sullivan welcomed everyone and thanked Ms. Infantine for hosting their Board
meeting.
PRESENTATION
Ms.
Infantine gave the background history on Manlius Library’s nine-year expansion
project. Ms. Infantine then gave a tour of the updated facility.
APPROVAL
OF MINUTES
Mr. Strauss moved for approval of the minutes of the July 12, 2006
meeting.
Ms.
Mautino seconded, the motion carried unanimously.
ACTION ITEM
Resolution: 06-13
Ms. Mautino moved the following resolution:
Resolved, That the
OCPL Board of Trustees approves the expenditure of up to $100 from the
Trustees’ Endowment Fund for the purchase of two plaques for “Trustee of the
Year” given by the OCPL Advisory Council.
Mr. Strauss seconded, the motion
carried unanimously.
Resolution: 06-14
Mr. Lankes moved the following resolution:
Resolved, That the
OCPL Board of Trustees authorizes the closing of the Galleries and branches on
November 10, 2006, Veteran’s Day, due to CSEA’s cancellation of the side-bar
agreement enabling the libraries to open on two holidays.
Mr.
Kianka seconded, there was a brief discussion.
Mr. Sullivan
amended the motion to read as follows:
Resolved, That the
OCPL Board of Trustees authorizes the closing of the Galleries and branches on
November 10, 2006, Veteran’s Day.
Ms. Mautino seconded the amended
motion, the motion carried unanimously.
Resolution: 06-15
Mr. Strauss moved the following
resolution:
Resolved, That the OCPL Board of Trustees authorizes to close the Central Library and the
city branches on January 11, 2007 in order for staff to attend a mandatory
professional development day.
Mr. Kianka seconded, the motion carried unanimously.
Resolution: 06-16
Mr. Strauss moved the following
resolution:
Resolved, That
the OCPL Board of Trustees approves the expenditure of $40,000 from
state supplemental funds for the purchase of AquaBrowser.
Mr. Kianka seconded, the motion carried unanimously.
EXECUTIVE
DIRECTOR'S REPORT
Meetings
Ms. Latham gave the highlights
of the past month:
Attended NBC-3 Book Breaks Award with Mr. Pirro at
Fayetteville Library.
Lunch with Salina Director, NOPL @ Brewerton and NOPL @
North Syracuse managers.
Met with Systems Services Committee and OCSL concerning
the book contract.
Mr. Sullivan and Ms. Latham met with Mr. Kochian and
Mr. Mareane concerning the 21st Century library.
Mr. Lankes and
Ms. Latham met with the County representatives and POLARIS.
Met with Suzanne Thorin from the Bird Library at
Syracuse University and the Sheriff from the Justice Center to discuss reading
and literacy options.
Visited four branches with Michelle Mignano and John
Corcoran to review staffing at branch libraries.
They also
met with Pat Hogan from the City Common Council regarding funding of branch
libraries.
Received a letter from FOCL indicating their
intention in giving $40,000 to the Central book budget.
Received a directive from the County to cut
the staff budget by 2%.
The Humanities
grant for the branches was funded.
Overdrive
article was very nice and Ms. Latham congratulated Ms. Giardina for putting it
together.
The Library will present its budget to the County
Legislature on September 15th.
Ms. Latham handed out the Plan of Service required by
the State to the Board for their review.
Ms. Latham mentioned that many member libraries served on the
various committees involved in the process of the Plan of Service.
Ms. Milcarek mentioned that they have received everything, but
elements except 6 and 11.
Mr. Sullivan would like the Board to see both elements for
their review before the September Board meeting.
Old Business
a)ILS
Ms. Latham mentioned that Mr. Lankes and she have met with
representatives from POLARIS and the County Executive’s office relative to the
possibility of contracting with POLARIS.
Mr. Lankes commented that they have scheduled numerous
meetings to have constructive conversation and to clarify the RFI and
information within the RFI.
Mr. Sullivan asked about the possibility of including Mr.
Hubert in the meetings. Ms. Latham will forward Mr. Hubert the schedule.
b)AquaBrowser
Ms. Bendig
gave a demonstration to the Board.
Ms. Latham
mentioned that the Syracuse City School District is all ready using this
software.
Mr. Sullivan
inquired about how will we be introducing this to the public. Ms. Bendig
mentioned she would work with Ms. Benson to let the staff know it is coming and
then inform the public with posters, press releases and etc. The target date is
planned for mid-October.
c) Wireless Internet Access at the Central Library
Ms. McCaffrey reported that
all the floors in Central Library are now wireless. The Library is in the
process of working on the language to inform the public on the following
topics:
Ms. McCaffrey will have this
information together for the September Board meeting.
New
Business
a)Work
Attire
The
Administration will be working with the Labor/Management Committee on the draft
work attire policy for the Board’s approval.
Staff Reports:
KyungJin Park - Staff Development Day
Ms. Park
reported that OCC would be available for use on January 11, 2007 for SDD. As
directed by the Board, the focus for the day will be on customer service.
Ms. Park
mentioned that the cost would be more this year having it at OCC due to a
recovery charge and possible catering costs.
KyungJin Park - Retirements/Resignations
Karen Norton will be retiring on September 9th and Mary Nasikan’s
last day will be September 5th.
Sally Jensen -
2nd Quarterly Report
Ms.
Jensen reviewed the 2nd Quarterly report.
COMMUNICATIONS
Finance: Mr.
Kianka met with Ms. Jensen to continue reviewing the last couple of year’s
expenditures. He will be setting up a report that will give an outline of what
the Board spends on the incidental items throughout the year.
Foundation: Ms.
Mautino mentioned they are in the process of setting up their next meeting.
The
major issues they will be addressing are:
Mr.
Sullivan asked about the agreed upon payment to Bond, Schoeneck, and King for
the services they provided.
Government Relations: Mr.
Strauss mentioned that there is still interest in trying to visit the Queens
Borough Public Library. Mr. Strauss explained that for approximately $200.00
interested parties could fly down and back within a day, as opposed to driving
down and spending the night.
Mr.
Strauss gave an update report on the progress of the Banned Books Week event.
Ms. Latham mentioned that there will also be a banner advertising this event to
the public.
Management, Recruitment: Ms. Jones reported that the Committee is recommending an internal
study of Central and branches regarding customer service needs. They are hoping
to compare similar size systems to our own. Some areas they would like to study
are:
The
Committee would like the study to be done under Ms. Latham’s direction. A Plan
would be ready for the October meeting.
The
Board discussed having a retreat sometime in the fall. Ms. Mautino suggested
using a self-analysis survey on their effectiveness. The survey would serve as
a good starting point for the retreat.
Mr. Strauss will look into a survey that addresses this.
PRESIDENT’S REPORT
Mr.
Sullivan commented on the audio books article in today’s paper.
Ms. McCaffrey
updated Mr. Sullivan regarding his request about out of state library cards.
OCPL ADVISORY
Mr.
Strauss mentioned that the Council doesn’t meet in the summer, but they are
still looking for nominations for the annual “Trustee of the Year” Award.
Ms.
Ripka, President of the Advisory Council is conducting a survey to member
libraries to find out what would make it a more active group and what is needed
to make the committee more attractive to them.
OCSL
Ms.
Milcarek mentioned that Ms. Jensen and Ms. Latham discussed the
details of the book contract.
Mr.
Strauss mentioned that in July the member libraries conducted a thank you
letter writing campaign for state legislators to thank them for the increased
funding this year. Mr. Strauss has offered to sort them out and hand deliver
them to the appropriate offices.
OTHER
Ms. Mautino asked about any special events happening in September
for library card month. Ms. Latham
mentioned Mr. Kochian is working on the possibility of a public service
announcement.
ADJOURNMENT
Mr.
Kianka motioned to adjourn.
Mr. Sullivan
adjourned the meeting at 6:05 p.m.
Respectfully
submitted,
Gail
M. Cox
Administrative
Aide