|
MINUTES
OCPL Board of Trustees’ Meeting
July 12, 2006
Minoa Library
242 N. Main Street
4:00 p.m.
ATTENDING: S. Jones, P.
Mautino, J. Kianka, R.
Strauss, D.
Lankes, E. Sullivan
ABSENT: H. J. Hubert, K. Wojslaw, J. Suddaby
ALSO PRESENT: J. M. Latham , B. Brown, K. McCaffrey, C. Behr, E. Loftus, C. Johnson, K. Park, B. Meyer, D.
Bendig
Mr. Sullivan called the meeting to order at 4:00 p.m.
WELCOME
Mr. Sullivan welcomed everyone and gave a special
welcome to Mr. Meyer, County Legislature, Ways & Means Committee.
Mr. Sullivan welcomed Ms. Bendig, Systems Librarian
to OCPL. Ms. Latham introduced Ms. Bendig and explained her role within OCPL.
Ms. Bendig gave some background history about herself.
PRESENTATION
Mr. Sullivan thanked Mr. Brown for hosting the OCPL Board meeting. Mr.
Brown gave background history of the Minoa Library and how they came about obtaining
a new library. They had two weeks to put together a floor and furniture plan
and get a price quote on the furniture. Even though they were extremely rushed
Mr. Brown feels they went from a very dismal library to one that is very user
friendly and attractive. The project itself earned a commendation from the New
York State Mayor’s Association. They have had numerous inquires locally and
from around the state about how this was accomplished. Mr. Brown thanked Mr.
Nichols, a former systems director who was one of acknowledged experts on NYS
Library Law. They now have a beautiful area for the children’s areas and they
haven’t had story times in a very long time and in 2005 they offered story
times. What they have done in the past three years: started the juvenile
programs, tripled their revenue stream, built a website, and had a fund drive
that raised $6,000. They just finished a book sale, which made $527 and Summer
Reading Program and they had 46 children participated. In the past 6 months
their circulation is up 16.6%.
Mr.
Brown mentioned thy cut back some hours to save money.
Mr.
Sullivan asked Mr. Brown what can the system do to help Minoa Library.
APPROVAL
OF MINUTES
Mr. Lankes moved for approval of the minutes of the June 14, 2006
meeting.
Mr.
Strauss seconded, the motion carried unanimously.
ACTION ITEM
Resolution: 06-11
Mr. Lankes moved the
following resolution:
Resolved, That the OCPL Board of Trustees approves advancing the OCPL Foundation the
sum of $1,375 from the Trustees Endowment Fund and;
Be it further resolved, that the Foundation will make an initial payment for reimbursement one year
from the date of resolution, the balance due within the two years following the
first payment.
Ms. Jones seconded.
There was a brief discussion and the motion carried unanimously.
Resolution: 06-12
Ms. Jones moved the following resolution:
Resolved, That the OCPL Board of
Trustees approves the expenditure of
up to $5,000 from the Trustees’ Endowment Fund to cover the cost of Banned
Books Week Event, subject to availability of funds.
Ms. Mautino seconded, motion
carried unanimously.
EXECUTIVE
DIRECTOR'S REPORT
Construction
Projects Report
Ms. Latham mentioned that the
Post Standard should be running an article on Sunday with the statement with
Destiny this year for construction.
There
have been meetings with Ashley/McGraw regarding the Beauchamp Branch computer
lab, as well as discussion about accessibility at the Betts and White Branch
libraries.
White
Branch – The replacement windows are scheduled to be installed in late
August.
Paine Branch –They have received approval from the City
to proceed with the bid process for door replacements and a new ramp. The bids have gone to Purchasing and the
opening for the bids will begin the week of July 17th.
Petit Branch – There was an initial meeting with Bell
and Spino Architects to discuss adding on a meeting room to the library. The price quoted was $425,000. The grant
money that will be received from the State is $471,000 that is with matching
funds. It has to match one to one. These are also competitive grant projects
that will be available to all libraries within the County. We are still waiting for the guidelines from
the State.
Old Business
a) ILS
Ms. Latham
mentioned the county Committee and the library need to have a meeting to follow
up on the actions that they would like to see take place and resolve the
outstanding issues.
b) Budget
– Talking Points
Ms. Latham
asked to make sure everyone had received the handout of talking points.
Ms. Mautino
asked if Mr. Meyer had any suggestions for them. Mr. Meyer suggested that they
may want to contact legislators that represent the city because when you go
through the history of the budget they frequently request very major cuts in
the branches.
c) CSEA-
Floating Holidays
Ms. Latham gave a
follow-up report on the meeting with the Labor/Management Committee. They were
unable to resolve the issue of the floating holiday and CSEA has cancelled the
sidebar agreement that allowed the libraries to be open two extra days per
year.
Mr. Sullivan mentioned that
they have to get the word out as clearly and as completely as possible that the
Board wants to raise the level of customer service in the libraries, so
everyone would be on board with this.
Ms. Mautino mentioned that
one or two libraries in CNY several years back as a complete staff developed a
customer service plan. Every department was involved having initiatives that
supported the overall goals.
Ms. Latham mentioned she has
begun looking at a Lean Process to address customer service.
Ms. Mautino would like to
keep this topic as an active agenda item for a while.
New
Business
a) AquaBrowser
Ms. Latham described the
product and the cost may be higher than the original quote. Mr. Lankes
suggested a demonstration of AquaBrowser and also some of the things OCLC is
doing to exploit some of that metadata that goes beyond the catalog.
Mr.
Sullivan commented on the Google article in the paper. Mr. Lankes commented on
the library’s data and how can we inject some R & D time into the library
setting. What are other mechanisms in place to send people to conferences? Mr.
Lankes mentioned that the Board needs to begin thinking very progressively and
communicate that to the Legislature.
b) NBC-3
Book Breaks- 20th Anniversary
Ms. Latham mentioned that
NBC-3 Book Breaks is celebrating their 20th anniversary. The City
issued a proclamation and the County will be issuing a proclamation. Ms. Latham
asked the Board how they would like to recognize their anniversary. The Board
discussed various ideas.
MOTION:
Mr. Strauss made a motion to approve the expenditure
of up to $150.00 for the purchase a
gift to acknowledge NBC-3 Book Breaks 20th anniversary.
Mr. Lankes seconded, motion carried
unanimously.
c) SDD
Ms. Park
mentioned that the Board expressed interest last year in the possibility of
having it as a mandatory workshop. Ms.
Park explained some of the details that would be involved in order to
accomplish this task. The Board felt it is essential that everyone should get
together to hear the same message.
Staff Reports:
Kate- Internet Filters
COMMUNICATIONS
Foundation: Mr.
Kianka mentioned the Foundation recently sent out approximately twenty-five
letters to perspective board members and has heard from two so far.
Government Relations: Mr. Strauss gave the following highlights from their last meeting:
Ms. Strauss reminded everyone to please send thank you letters to the local and state Legislatures for the significant increase in library funding this year.
OCPL ADVISORY COMMITTEE
Mr. Strauss mentioned they are
revisiting the by-laws. Ms. Ripka is putting together a survey to determine how
to increase participation by member libraries.
Mr.
Strauss mentioned the annual “Trustee of the Year” Award nominations deadline
is August 7th.
Ms.
Mautino suggested that the Board or a Board committee and the OCPL Advisory
Committee should meet and have a joint session.
MLDA
Ms.
DePietro mentioned they are in the process of revising their bylaws. They have
renamed MLDA to “Onondaga County Suburban Libraries” (OCSL).
Ms. DePietro
mentioned that they felt the retreat was a great idea and a great time to share
ideas and for visiting with each other.
Liverpool
roof referendum has passed and the Marcellus library is working on a shared project with the town.
EXECUTIVE SESSION
At
5:25, Ms. Mautino moved to enter into executive session for purposes of
personnel discussion with possible action to follow.
Mr.
Strauss seconded, all in favor.
Ms.
Wojslaw moved to adjourn the executive session.
Resumed
in open session at 6:25 p.m.
MOTION: Ms. Mautino moved that the OCPL Board
of trustees accepts the report from the Management Committee regarding the
annual evaluation of the Executive Director and charges the Management
Committee to see the evaluation process through completion.
Mr.
Bonner seconded, motion carried unanimously.
MOTION: Ms. Jones moved for an appropriation
of $1,000 from the Trustees fund to provide one year support for the Executive
Director’s professional development initiative and facilitating community and constituency
relationships and the granting of five additional development days.
Mr.
Lankes seconded, motion carried unanimously.
ADJOURNMENT
Mr.
Kianka motioned to adjourn.
Ms. Jones adjourned
the meeting at 6:25 p.m.
Respectfully
submitted,
Hugh
W. Bonner
Secretary