|
MINUTES
OCPL Board of Trustees’ Meeting
April 19, 2006
Central Library
Board Room
4:00 p.m.
ATTENDING: H. J. Hubert, R. Strauss, S. Jones, E. Sullivan, D. Lankes
ABSENT: H. Bonner, J. Suddaby, J. Kianka, K. Wojslaw, P. Mautino
ALSO PRESENT: J. M. Latham, D. Milcarek, K. McCaffrey, R. NaPier, G. Cox, K. Park, S. Jensen, M. Laubacher, E. Loftus, J. Horst
Mr. Sullivan called the meeting to order at 4:00 p.m.
WELCOME
Mr. Sullivan welcomed everyone and introduced Mr. Horst, from KSR.
PRESENTATION
Ms. Latham gave an overview about the library community survey. She mentioned this topic was discussed previously at the Board Retreat, which received a lot of support. Ms. Latham developed and submitted a proposal to the Community Foundation. It was submitted with three quotes, one of which was from KSR, wh allocated an “in kind” contribution to help OCPL qualify for the grant.
Mr. Horst gave an overview of how KSR would handle the process, pending grant approval.
APPROVAL OF MINUTES
Due to the lack of a quorum, the approval of the minutes of the March 8, 2006 meeting has been deferred until the May 17th Board meeting.
EXECUTIVE DIRECTOR'S REPORT
Ms. Latham announced that the Central Library’s Browse-About floor is wireless. They expect to have the rest of the Central Library wireless by the end of June.
Ms. Latham informed the Board that the African American collection that was housed at Beauchamp in a special room has been integrated into the regular collection. Ms. Latham and Ms. Loftus spoke with Jesse Dowdell of the Southwest Community Center to explain why the library integrated the collection. They also discussed the possibility of using another space within the SWCC for the library and that M&T bank is interested in funding a literacy center at the SWCC. They met with Patty Schmidt from LeMoyne to begin discussing the possibility of putting some brainstorming ideas together to take to M&T for moving the library down to the first level and extending out the service to include a literacy component to be staffed by LeMoyne students.
Ms. Latham attended the MLDA meeting held at NOPL @ Brewerton. They talked about some strategies they can pursue for some more collaborative work and the next steps in moving towards obtaining a countywide book contract.
Ms. Latham met with Jo Thomas from Syracuse University and Sally Roesch Wagner from the Matilda Joslyn Gage Foundation regarding some possible partnerships.
National Library Week generated a significant amount of activity along with the Legislative Breakfast. Also during National Library Week Ms. Latham did a story time for the library at the Southwest Community Center.
FOCL announced Senator DeFrancisco’s $30,000 grant at their April Lecture Series.
Ms. Latham explained the County Incident Review Committee’s concern with truancy in the library.
Old Business
a) Fine Schedule
Ms. Latham asked the Board if they would like to begin to discuss idea of doing away with fines on children’s books. She explained how the process would work and noted that it would not preclude the materials from going lost and then continuing through the UMS process for collection.
b) Processing of Materials
MLDA discussed this issue of how long it has been taking to get their materials processed.
Gary Jones and some of the Technical Service staff have been visiting sites that have a very dense backlog of processing. Since then, a new strategy for capturing cataloging has been instituted for those records and it has all ready eliminated most of the backlog.
c) System Services Librarian
Ms. Latham mentioned how Mr. Lankes helped with the recruitment for the System Services Librarian position and an interview was held recently.
New Business
a) 2007 Budget Cycle
Ms. Latham reviewed the 2007 Capital & Operating Budget Timeline handout.
Ms. Jensen reviewed the 1st quarter forecast for 2006.
b) 2005 Annual Report
Ms. Latham asked for any comments the Board may have on the finished product of the Annual Report. They made a suggestion on the font style and commented on the many improvements from the previous year. They felt it is a very nice promotional piece.
Staff Reports
KyungJin Park - YWCA Diversity Awards
Ms. Park mentioned that Karen Norton, Librarian at Beauchamp Branch is one of the recipients of the YWCA Diversity Award. The ceremony will take place on April 25th.
COMMUNICATIONS
Finance: Mr. Sullivan mentioned that he would ask Mr. Kianka to invite someone from HSBC to give a quarterly report at the May meeting.
Foundation: Mr. Sullivan gave a brief update on where in the recruiting process the Committee is and when they project the Foundation Board to be up and running.
Government Relations: Mr. Sullivan thanked Mr. Strauss and his committee with their efforts in putting the Legislative Breakfast together.
Mr. Strauss extended a personal thank you to Ms. Cox for all her efforts in pulling the event together.
Mr. Strauss reviewed the Legislative Breakfast Evaluation handout.
Mr. Strauss reviewed the Government Relation Committee’s 2006 Plan.
PRESIDENT’S REPORT
Mr. Sullivan asked Ms. McCaffrey about any updated Barrow’s information. Ms. McCaffrey mentioned that the court date has been moved to May 10th and that she has selected five paintings that will be kept on display at the Central Library for a two-year loan.
OCPL ADVISORY COMMITTEE
Mr. Strauss commented on their last meeting and the presentation
Ms. Latham and he gave to the committee. They have offered to give the Board Orientation presentation to any member library board that would be interested.
Mr. Strauss mentioned they are in the process of reviewing the Committee’s by-laws, which haven’t been updated for quite a while.
NYSALB Trustees Institiute will be held in Albany on May 5th and 6th.
MLDA
Ms. Laubacher mentioned that at their last meeting they talked about making sure that they commended the OCPL Board for sending so many OCPL employees to PLA.
MLDA discussed the processing of materials and how they could possibly help with a solution on the backlog. Ms. Latham first wanted to take a closer look at the processing procedures in Technical Services. The in-house changes that have been made have shown a significant improvement on the backlog. Gary Jones from Technical Services has also been giving workshops to help train people who handle the processing for their library and has offered tours of the department to show anyone interested how the process works.
Ms. Laubacher mentioned they also discussed the Plan of Service. Ms. Latham suggested that once all the committees have met, a retreat with the OCPL Administration, Branch Managers and Member Library Directors should be set-up to discuss each committee’s suggestions and to prioritize them.
Ms. Laubacher mentioned that two of the Member Library Directors participated in the Systems Librarian interview.
Ms. Laubacher was very impressed with the number of state Legislators that attended the Legislative Breakfast.
EXECUTIVE SESSION
At 5:25, Mr. Strauss moved to enter into executive session to discuss a personnel issue. Mr. Hubert seconded.
Mr. Strauss moved to adjourn the executive session.
ADJOURNMENT
Resumed in open session at 6:35 p.m., no action was taken.
Mr. Lankes moved to adjourn the meeting.
Mr. Sullivan adjourned the meeting at 6:15 p.m.
Respectfully submitted,
Gail M. Cox
Administrative Aide