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MINUTES
OCPL Board of Trustees’ Meeting
January 11, 2006
Central Library
Board Room
4:00 p.m.
ATTENDING: S. Jones, J. Suddaby, J. Kianka, E. Sullivan, D. Lankes, K. Wojslaw, R. Strauss
ABSENT: H. Bonner, P. Mautino, H. J. Hubert
ALSO PRESENT: J. M. Latham, D. Milcarek, K. McCaffrey, R. NaPier, G. Cox, K. Park, S. Jensen, G. Sanford, E. Loftus, E. Dailey
Mr. Sullivan called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES: Mr. Strauss moved for approval of the minutes of the November 2, 2005 meeting.
Mr. Lankes seconded, the motion carried unanimously.
ACTION ITEM
Resolution: 06-01
Mr. Lankes moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of $3,000 from the OCPL Endowment Fund to support staff attendance at conferences and workshops.
Ms. Wojslaw seconded.
There was a brief discussion.
Mr. Lankes seconded the amended resolution
Resolved, That the OCPL Board of Trustees approves the expenditure of $5,000 from the OCPL Endowment Fund to support staff attendance at conferences and workshops.
The motion carried unanimously.
EXECUTIVE DIRECTOR'S REPORT
Ms. Latham introduced Gary Sanford and announced he has been appointed permanent Head of Automation/Technical Services.
Mr. Sanford gave a brief demonstration on the new technology updates in the Curtin Auditorium. The Board discussed the usage of the auditorium.
Meetings
Ms. Latham and Mr. Strauss had follow-up meetings with Senator DeFrancisco and Assemblyman Magnarelli.
Ms. Latham mentioned that the Education & Libraries Committee has been reconfigured. New members: Jim DiBlasi, Chair, Lovie Winslow, Kevin Holmquist, and Martha Mulroy. Continuing members: Mr. Corbett, Vice-chair, Althea Chaplin, and Mr. Kinne.
Ms. Latham met with Michele Mignano, OCPL’s new budget analyst.
Ms. Latham reported that the County is developing a more tightly coordinated literacy promotion and has asked the Library to take the lead. OCPL is all ready assisting in the purchase of reading materials for the Health Department initiatives.
Ms. Latham met with Patty Schmidt, professor of literacy at LeMoyne and Bob Wedgeworth, president of ProLiteracy Worldwide to discuss further strategies that can be pursued in support of literacy in the community.
Ms. Latham gave an update on the summer reading collaboration with OCC and the Rosamond Gifford Zoo.
Miriam Grace Monfredo the author of this year’s CNY reads will be giving a talk on January 19th, at noon at the Soule Branch Library.
Old Business
a) Central Reorganization
Ms. McCaffrey reviewed Central’s reorganization chart.
b) Board Minutes Indexing - Update
Ms. Latham gave an update on the progress of the indexing of past Board resolutions.
New Business
a) Discretionary Account
The Board reviewed the Director’s 2005 discretionary account report.
b) SUNY Upstate Partnership
The Administrative team is working on a partnership with SUNY Upstate to deliver and circulate a deposit collection to patients while they are in the hospital. The anticipated start date is March 1st.
c) Ossie Golden/Trustees’ Award
Ms. Park mentioned that the Administrative team will be sending their recommendation to the Board. The ceremony will be held on Tuesday, February 7th at 3:30 p.m. in the central Library’s Smith Room.
Deputy Director’s Report
Barring and Appeals Process
Ms. McCaffrey reviewed the changes in the Barring and Appeals Process as recommended by the County Law Department.
Resolution: 06-02
Ms. Suddaby moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Barring and Appeals Process for OCPL Central and Branch Libraries.
Ms. Wojslaw seconded, the motion carried unanimously.
Barrow Update
Ms. McCaffrey informed the Board that the Attorney General approved the revised agreement between the Barrow Gallery and the OCPL Board of Trustees. The Gallery’s Management Committee has also approves the agreement, and they anticipate approval by the full board.
MOTION: Mr. Lankes made a motion to move the Deputy Director’s recommendation to approve the revised agreement between the OCPL Board of Trustees and the Board of Directors of the Skaneateles Library Association as trustees of the Barrow Art Gallery Trust Fund.
Ms. Suddaby seconded, the motion carried unanimously.
Staff Reports
Gary Sanford - Plan of Service
Mr. Sanford gave a brief overview of the mission, purpose, goals, intended results, and the evaluation methods of the Plan of Service.
Ms. Latham stated that the Plan of Service is a piece of the Strategic Plan and is a good place to begin to launch the Strategic Plan. It is the base from which the rest of the Strategic Plan flows. The target completion date for the Plan of service is set for July 1st.
Ms. Latham asked if any Board members would be interested in filling vacant committee slots. Ms. Latham thanked the Board members for volunteering to serve on the following committees: Review Committee- Mr. Lankes; Awareness & Advocacy Committee- Mr. Strauss; Construction Committee- Ms. Wojslaw.
Once the Plan of Service is complete Ms. Latham will begin launching a strategic plan process.
Holly Sammons - Union Contract
Ms. Sammons introduced herself to the Board and updated them on the contract negotiations between the CSEA and the County.
COMMUNICATIONS
Finance: Mr. Kianka is currently reviewing the last two years of the Board’s generated income and expenditures. He plans on having a report available to the Board at their next meeting.
Government Relations: Mr. Strauss reported at the meeting with Senator DeFrancisco, the Senator talked about setting aside some funding exclusively for library use. He hasn’t disclosed the exact dollar amount at this time. The fund would be administered through OCPL. Central, branch, and member libraries would apply for grants for the purpose intended. Senator DeFrancisco also mentioned he would be willing to sponsor another visit to the Governor’s office.
Upcoming Events:
Local Legislative Breakfast is tentatively set for April 6th, 8:30-10:00 a.m. in the Central Library’s Curtin Auditorium.
MOTION: Mr. Strauss moved the motion to approve the expenditure of up to $500 from the Trustees Endowment Fund to cover the cost of the Legislative Breakfast.
Ms. Suddaby seconded, the motion carried unanimously.
Legislative Day in Albany is March 14th.
Management, Recruitment & Development: Ms. Jones mentioned the Committeee didn’t meet in December, but they are still seeking names for Board nominations.
Foundation: Mr. Sullivan gave an update on his conversation with Ms. Mautino and the Foundation’s meeting with Mr. Kochian. Mr. Sullivan encouraged the member libraries to make recommendations for Foundation Board nominations.
OTHER REPORTS
Mr. Strauss gave a short presentation from the seminar “How to Engage Your Board to Make an Impact on Your Organization” that he attended at the Best Practice Workshop.
PRESIDENT’S REPORT
Mr. Sullivan read the thank you note the Board received from Mr. Pirro.
Mr. Sullivan made note of the article regarding the KROC center.
FOCL
Ms. McCaffrey mentioned FOCL’s part-time administrator, Cheryl Abrams resigned on December 1st.
The next lecture speaker is Dave Barry on March 1st.
OCPL ADVISORY COMMITTEE
Mr. Strauss stated at their last meeting they voted Adria Ripka as president, John Brigman as vice-president and Dick Strauss as recording secretary.
DeWitt Library Board of Trustees president, John Sharon asked Mr. Strauss to present his trustee training workshop for his board on February 16th.
MLDA
Ms. Dailey mentioned at their last meeting they elected new officers. Linda Byrnes, President and Elizabeth Dailey, Secretary. The member directors will rotate attending the OCPL Board meetings. Ms. Dailey covered the other topics that were discussed at their last meeting.
Member News:
East Syracuse – is getting new windows and a back door
Minoa – recently had some water damage from their sprinkler system
Liverpool – is in need of a new roof
Liverpool conveyed their thanks to FOCL. Liverpool has been working with BOCES on a literacy grant and FOCL is cooperating by supplying the speaker for their literacy students and providing discount tickets for twenty-five adults to attend the Jhumpa Lahiri lecture.
ADJOURNMENT
Mr. Lankes moved to adjourn the meeting.
Mr. Sullivan adjourned the meeting at 6:00 p.m.
Respectfully submitted,
Gail M. Cox
Administrative Aide