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MINUTES
OCPL Board of Trustees’ Meeting
March 8, 2006
Hazard Branch Library
1620 W. Genesee Street
4:00 p.m
ATTENDING: H. Bonner, R. Strauss, H. J. Hubert, E. Sullivan, S. Jones, K. Wojslaw, J. Kianka
ABSENT: D. Lankes, J. Suddaby, P. Mautino
ALSO PRESENT: J. M. Latham, D. Milcarek, K. McCaffrey, R. NaPier, G. Cox, O. Opello, S. Jensen, K. Park, E. Loftus, M. Mignano
Mr. Sullivan called the meeting to order at 4:00 p.m.
WELCOME
Mr. Sullivan welcomed everyone and introduced Ms. Mignano, the library’s new budget analyst with the County’s Department of Management and Budget.
Ms. Mignano explained what the DMB is responsible for and what services they provide to other departments within the county.
PRESENTATION
Mr. Sullivan introduced Ms. Opello and thanked her for hosting the Board meeting. Ms. Opello welcomed everyone to the Hazard Branch Library and gave a brief history of the library. She continued by explaining the different programs they provide and the challenges they face.
APPROVAL OF MINUTES
Mr. Hubert moved for approval of the minutes of the February 8, 2006 meeting.
Ms. Wojslaw seconded.
Mr. Sullivan sited a couple of typographical errors.
Mr. Hubert seconded the amendment of the minutes, the motion carried unanimously.
ACTION ITEM
Resolution: 06-03
Mr. Strauss moved the following resolution:
Resolved, That the OCPL Board of Trustees approves a $200.00 expenditure from the Trustees Endowment Fund to cover additional costs for the Legislative Breakfast.
Mr. Bonner seconded, motion carried unanimously.
Resolution: 06-04
Ms. Jones moved the following resolution:
Resolved, That the OCPL Board of Trustees accepts the $81,000 grant from the Gates Foundation’s Public Access Computer Hardware Upgrade Program for 2006.
Mr. Hubert seconded, motion carried unanimously.
Resolution: 06-05
Mr. Strauss moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the new service, “Rent-a-Book” at the Central Library. (Using FOCL funds, additional copies of best sellers will be added to the Browse-About collection. They will circulate for one week for a charge of one dollar, will not be available to fill holds and must be checked out and returned at the Central Library. The intent of this service is to reduce the number of holds and the wait time for high-demand items, and to improve circulation at the Central Library.)
Mr. Bonner seconded, a discussion followed.
Mr. Sullivan amended the resolution.
Resolved, That the OCPL Board of Trustees approves the new service, “Rent-a-Book” at the Central Library.
Mr. Bonner seconded, the amended motion carried unanimously.
EXECUTIVE DIRECTOR'S REPORT
Old Business
a) SDD
Ms. Latham commented on the success of Staff Development Day. She complimented Dan Smith on his fine overview of the history of the Library and how the day was very energizing and upbeat. Ms. Latham congratulated the SDD Committee and Ms. Park for her involvement in coordinating this event.
New Business
a)Meetings
Ms. Latham and Ms. Milcarek met with member library directors: Kathy Chave, Sandy Mirabelli, Kathy Morris, Linda Byrnes, and Karen White. Ms. Latham also attended the kickoff fundraiser for the Solvay Public Library.
System Services Committee had their monthly meeting, where the primary concern is with the processing of materials for members from the Central Library. It is a service the system has provided for many years, but doesn’t seem to be efficient or cost effective as currently practiced. Ms. Latham will be revisiting this service and how it is delivered.
PULISDO has been talking and meeting about the State budget again this year. OCPL hosted a meeting for the Central New York System Directors on this topic.
Ms. Latham and some of the staff from the Local History/Genealogy Department met with volunteers from St. Marie of the Iroquois to look at some areas for potential partnerships.
Ms. Latham, Ms. McCaffrey, and Ms. Loftus met with Sally Roesch Wagner from the Matilda Joslyn Gage Foundation about cosponsoring a conference on L. Frank Baum in October.
Ms. Latham gave a brief overview of the State of the County and City addresses.
Ms. Latham congratulated Beauchamp Library on their series of events during the African American history month. She recognized Dr. Horace Campbell’s contribution for his assistance in pulling it all together.
b)North Country Library System
Ms. Latham explained the contracted services OCPL has provided to the North Country Library System. Due to budget restraints, the North Country Library System notified OCPL that they will no longer support this contract.
Staff Reports
Ms. Jensen - 2005 Year-end Report
Ms. Jensen reviewed the 2005 year-end budget report.
Ms. Latham explained how they had to go back to the Legislature to see if they could pull the balance of last year’s books and materials budget that rolled into the library fund balance and have it restored to the books and materials budget. They worked with the budget and purchasing departments, and with the assistance of the County were able to get this request accomplished.
COMMUNICATIONS
Foundation:
Mr. Kianka reported that the Committee continues to meet. They have finished the bylaws and approved them. They have set-up parameters on what the obligations of the new board of directors will be for the Foundation. The Committee is currently obtaining names for perspective Foundation members.
Government Relations:
Mr. Strauss informed the Board on the following upcoming events:
Lobby Day in Albany, March 14th.
Local Legislative Breakfast, April 6th, 8:30-10:00 a.m. in the Central Library’s Curtin Auditorium.
Banned Books Week event is being planned for late September or early October.
PRESIDENT’S REPORT
Mr. Sullivan commented on the recent Barrow’s article. Ms. McCaffrey mentioned that Dick Case is planning on writing an article as well. She informed that a court date has been set for April 12th.
Mr. Sullivan acknowledged the receipt of a thank you letter from Ms. Berman, Ossie Golden/Trustees Award recipient.
Mr. Sullivan inquired about the progress of the annual report.
OTHER REPORTS
Ms. Jones commented on the wonderful coverage she had seen on two different listservs regarding the events that were happening at Beauchamp Branch Library for African American history month.
OCPL ADVISORY COMMITTEE
Mr. Strauss extended an invitation to anyone interested that he will be presenting his Basic Trustee Training Workshop for the DeWitt Board on March 16th at 6:00 p.m.
The Committee’s next meeting is scheduled for March 14th.
MLDA
Ms. Considine reported on the following member libraries:
Jordan Library has hired a consultant to review a potential building project.
Manlius’s grand opening will be in the first week of May.
Fayetteville’s Phase II will be completed in late April/early May. They will be celebrating their centennial year in October. They are also hoping to celebrate the opening of the Stickley museum, which will be located upstairs in the library. Ms. Considine mentioned that Fayetteville has received a proclamation from Dave Valesky and Jeff Brown to celebrate the centennial.
MLDA is looking to update their bylaws.
As Ms. Latham mentioned earlier, one of the challenges right now is the time it takes to get materials processed. System Services Committee is working on that issue.
EXECUTIVE SESSION
At 5:25, Mr. Strauss moved to enter into executive session to discuss contract litigation.
Mr. Hubert seconded.
Mr. Strauss moved to adjourn the executive session.
ADJOURNMENT
Resumed in open session at 6:15 p.m., no action was taken.
Mr. Bonner moved to adjourn the meeting.
Mr. Sullivan adjourned the meeting at 6:15 p.m.
Respectfully submitted,
Hugh W. Bonner
Secretary