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MINUTES
OCPL Board of Trustees’ Meeting
May 17, 2006
DeWitt Community Library
Shoppingtown Mall
4:00 p.m.
ATTENDING: H. J. Hubert, P. Mautino, S. Jones, R. Strauss, J. Kianka, J. Suddaby, D. Lankes, E. Sullivan
ABSENT: H. Bonner, K. Wojslaw
ALSO PRESENT: J. M. Latham, D. Milcarek, K. McCaffrey, K. Park, G. Cox, M. DePietro, S. Jensen, S. Reckhow, E. Loftus, F. Thomas
Mr. Sullivan called the meeting to order at 4:00 p.m.
WELCOME
Mr. Sullivan welcomed everyone and introduced Mr. Thomas from HSBC. He thanked Ms. Reckhow and the DeWitt Library for hosting OCPL’s Board of Trustees meeting.
PRESENTATIONS
DeWitt
Ms. Reckhow gave a PowerPoint presentation on the history, programs, and the statistics of the DeWitt Community Library. She mentioned that the budgets for DeWitt, Tully, Onondaga Free, Fayetteville, Manlius, East Syracuse, Salina, Elbridge, and Jordan had all passed.
HSBC
Mr. Thomas reviewed the Trustees Endowment Fund’s quarterly report.
APPROVAL OF MINUTES
Ms. Suddaby moved for approval of the minutes of the March 8, 2006 and the April 19, 2006 meetings.
Mr. Strauss seconded, motion carried unanimously.
ACTION ITEM
Mr. Hubert moved the following resolutions:
Resolution: 06-06
Resolved, That the OCPL Board of Trustees approves the OCPL fine structure to be amended to include $1.00 per day overdue charge for books offered through the Rent-A-Book service.
Resolution: 06-07
Resolved, That the OCPL Board of Trustees approves the application to the New York State Library Division of Library Development for Central Library Development and Central Book Aid for 2006 in the amount of $221,571.
Resolution: 06-08
Resolved, That the OCPL Board of Trustees approves the submission of the LSTA grant application for $6,000 to purchase supplies and provide funding for the “Zoo to You” programs for the 2006 Summer Reading Program.
Resolution: 06-09
Resolved, That the OCPL Board of Trustees approves the submission of a Community Foundation grant application for $25,000 to hire a consultant firm to conduct a community survey about library hours and services.
Mr. Lankes seconded, motion carried unanimously.
(The above resolutions were passed by the Executive Committee and ratified by the Board.)
STAFF REPORT
2007 Budget
Ms. Jensen reviewed the 2007 draft budget report.
MOTION: Mr. Hubert motioned that the OCPL Board of Trustees approves advancing the draft budget as stated in concept to the County.
Ms. Mautino seconded, motion carried unanimously.
COMMUNICATIONS
Finance: Ms. Kianka is finishing the 990 form and is putting together a strategy for the investments. Sally and him were going over the books, he noticed a multitude of small accounts. They propose to clean up the small accounts and let the different groups know they have this money available and will ask them to please use it up by the end of the year.
Foundation: Mr. Sullivan gave a brief update on the recruiting process and when the Committee projects the Foundation Board to be up and running.
MLDA
Ms. DePietro mentioned how delighted MLDA is with the OCPL Board visiting member libraries.
Ms. Reckhow reported that MLDA recently revised their by-laws
EXECUTIVE SESSION
At 5:15, Mr. Hubert moved to enter into executive session to discuss contract litigation.
Ms. Suddaby seconded.
Mr. Strauss moved to adjourn the executive session.
ADJOURNMENT
Resumed in open session at 7:00 p.m., no action was taken.
Ms. Jones moved to adjourn the meeting.
Mr. Sullivan adjourned the meeting at 7:01 p.m.
Respectfully submitted,
Gail M. Cox
Administrative Aide