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MINUTES
OCPL Board of Trustees’ Meeting
November
8, 2006
Beauchamp Branch Library
2111 S. Salina Street
4:00 p.m.
ATTENDING: H. Bonner, J.
Suddaby, S. Jones, E.
Sullivan, R.
Strauss, K. Wojslaw
ABSENT: H.
J. Hubert, J. Kianka, D. Lankes, P.
Mautino
ALSO PRESENT: K.
McCaffrey, E.
Loftus, D.
Bendig, D. Milcarek, G.
Cox, M.
Tiegel, S.
Jensen, S. Kushner
Mr.
Sullivan called the meeting to order at 4:05 p.m.
WELCOME
Mr.
Sullivan welcomed everyone and thanked Mr. Tiegel for hosting their Board
meeting.
PRESENTATION
Mr.
Tiegel reviewed the three handouts he distributed on the following topics:
Programming Highlights & Special Features, Beauchamp Branch’s Monthly
Happenings, and the Hours and History of the Library. Mr. Tiegel stated that Beauchamp is a wonderful library within a
great neighborhood.
Mr.
Sullivan commended Mr. Tiegel on the Programming Highlight Sheet he provided to
the Board.
APPROVAL
OF MINUTES
Ms. Suddaby moved for approval of the minutes of the October 19,
2006 meeting.
Mr.
Strauss seconded. Mr. Sullivan noted a couple of typographical errors.
Mr.
Strauss seconded the amended motion, the motion carried unanimously.
ACTION ITEM
Resolution: 06-22
Ms. Suddaby moved the
following resolution:
Resolved, That
the OCPL Board of Trustees elects Kathleen Wojslaw to the office of president;
Dick Strauss to the office of Vice-President; H.J. Hubert to the office of
Secretary; and Jay Kianka to the office of Treasurer of the OCPL Board of
Trustees for the year 2007.
Mr. Bonner seconded, the motion
carried unanimously.
Resolution: 06-23
Mr. Strauss moved the following resolution:
Resolved, That
the OCPL Board of Trustees approves the expenditure of up to 1,000 from the
Trustees’ Endowment Fund for Staff Development Day refreshments and keynote
speaker.
Ms.
Wojslaw seconded, the motion carried unanimously.
Resolution: 06-24
Mr.
Strauss moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Staff Computer use and Work
product Policy.
Ms.
Suddaby seconded, the motion carried unanimously.
Resolution: 06-25
Ms.
Wojslaw moved the following resolution:
Resolved, That
the OCPL Board of Trustees recommends the application of up to $447,000
from the New York State Construction Grant for the OCPL Central, White, Paine, and
Soule libraries.
Mr.
Strauss seconded, a discussion followed.
The motion
carried unanimously.
DEPUTY
DIRECTOR'S REPORT
Meetings/Events
Ms. McCaffrey gave highlights on the following topics:
Press Conference: The press conference held on
November 3rd to promote the new catalog interface went very well,
with Nick Pirro, Ed Kochian, and legislators DeFrancisco, Valesky, Brown, and
Barclay present.
Bequest: Thomas Donald Sheldon of Bridgeport
left a bequest of $5,000 to the Local History/Genealogy Department. Ms.
McCaffrey gave brief biographical information about Mr. Sheldon and noted that
he was a regular patron of the department.
Barrows Update: The Law Department received a
signed order from the judge allowing the Library to move ahead with the
transfer. Ms. McCaffrey has contacted the director of the Art Conservation
Department at Buffalo State about the four remaining paintings and is awaiting
a response. If they are interested in obtaining the paintings for use as
teaching tools Ms. Tarolli will ask the judge to consider approving that
disposition of the painting that have deteriorated beyond practical
restoration.
Ms. McCaffrey
advised the board that she would be requesting funds to repair the frame
selected for the digital reproduction of The Village of Skaneateles at a
future meeting.
Mr. Sullivan
discussed the display of the five Barrow’s paintings that will be displayed at
the Central Library. He asked where the Board would like them displayed. Ms.
McCaffrey gave some suggestions on a few locations.
Old Business
a) Curtin
Auditorium Use
Ms. McCaffrey handed out a list detailing use of the Curtin
Auditorium in 2006. She added that OCC
has expressed an interest in giving a course in a downtown location. The County
Probation department will begin using the auditorium once a month in the
evening.
New
Business
a) Continuity
of Operations Plan
Pandemic Flu:
the County asked all county departments to develop a Continuity of Operations
Plan. The have not addressed the Library’s suggestions at this point and may
be focusing their attention on the
24-hour operations within the County. In case of Pandemic Flu, all the
libraries would close, as would other public gathering places. As county
employees became ill, library employees could be called upon to work in other
departments as needed.
b) Bond
Request
Ms. McCaffrey
reviewed the Bond Request handout that will be presented to the E & L and
Ways & Means Committees. It will
then be brought before the full Legislature.
COMMUNICATIONS
Foundation: Mr.
Sullivan mentioned that they are still continuing to recruit board members and
they voted in two more members. They are: Martha Tait, from Pro-Literacy
Worldwide and Andy Zaplatynsky, Concertmaster of the Syracuse Symphony
Orchestra.
Government Relations: Mr.
Strauss reported that the Committee didn’t meet in November.
He
reminded everyone about the CLRC Legislative Breakfast on December 1st at Grant Middle School.
Management, Recruitment: Ms. Jones reported on Board retreat minutes. She felt the
three hours were very well spent and is hoping to continue to have future
retreats to build on this.
Mr.
Sullivan thanked Ms. Jones for putting the retreat together and keeping
everyone on track. Mr. Sullivan thanked Mr. Lankes for hosting the retreat and
Ms. Mautino for recording the minutes.
Ms.
Jones also thanked Ms. Cox for typing the minutes and making all the necessary
contacts to make it happen.
OCPL ADVISORY
Mr. Strauss
reported that the group will meet during the following week and continue to
work on minor revisions of the bylaws. One revision is to change the meetings from monthly to quarterly in an
effort to try to get more member library participation.
PRESIDENT’S REPORT
Mr.
Sullivan commented on the revised Ossie Golden/Trustees form.
Mr.
Sullivan informed the Board that the funding for the Manlius, Fayetteville,
Minoa, and East Syracuse libraries mentioned at last month’s meeting has been
restored.
OCSL
Mr.
Kushner reported that he is the newly elected president of OCSL. They have
reorganized and they now have a President, Vice-President, Secretary and
Treasurer.
Due
to the E & L meeting scheduled for November 14th, the November
OCSL meeting is being canceled in order for them to attend the E & L
Committee meeting to support the bond request.
After
the OCPL retreat, it occurred to Mr. Kushner and others that perhaps the
library system should have more meetings like that. It was decided by all
interested parties to form a Systems Meet, which includes: Administrators,
System Consultants, Branch Managers, Central Unit Heads, and Member Library
Directors. In order not to add more meetings to the schedule it was decided to
have two meetings on a regularly scheduled OCSL meeting and the third one on a
regular scheduled branch managers meeting day.
Mr.
Kushner mentioned that CLRC Executive Director, Penelope Klein came to their
last meeting to reach out and let them know how CLRC could provide support for
technology services.
OCSL
nominated Carol Johnson and Jeannine Chubon to the System Services Committee.
A
Literacy Committee has been formed. They have met twice and they have discussed
the need for OCPL to have a fulltime person to focus on literacy system-wide.
ADJOURNMENT
Ms.
Suddaby motioned to adjourn.
Mr. Sullivan
adjourned the meeting at 5:30 p.m.
Respectfully
submitted,
Hugh
W. Bonner
Secretary