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MINUTES
OCPL Board of Trustees’ Meeting
October
19, 2006
Central Library
Board Room
4:00 p.m.
ATTENDING: S. Jones, P. Mautino, J. Kianka, E.
Sullivan, D.
Lankes, K. Wojslaw
ABSENT: H.
Bonner, R.
Strauss, H.
J. Hubert, J.
Suddaby
ALSO PRESENT: J. M. Latham, E. Loftus, G.
Cox, K. McCaffrey, M.
DePietro, M. Mignano, S.
Jensen, G.
Sanford, E.
Kochian
Mr. Sullivan called the
meeting to order at 4:05 p.m.
WELCOME
Mr. Sullivan welcomed everyone.
EXECUTIVE DIRECTOR’S REPORT
Ms. Latham gave the result of the budget process. She reported that the Legislature retained funding for the security cameras; kept the 5% increase in the materials funding; approved the funding for a new van; and carried forward the fund balance that the library requested. The two items cut were: $5,000 from the 103 line
and $15,000 from contracted services requests. Ms. Latham expressed her thanks
to Mr. DiBlasi for helping the Library get some of their cuts realigned.
Banned
Books Read-a-thon:
Ms. Latham was extremely pleased with the event. Ms. Latham thanked Mr. Kianka, Mr. Strauss,
Ms. Mautino and Mr. Bonner for their contributions. She congratulated Ms.
Loftus on the success of the event.
White
Branch:
Celebrated the grand opening of their literacy lab on October 7th.
Ms. Latham commented on how it was a very pleasant community event.
LISIG
(Library Information Science Interest Group):
Met for the first time on
October 10th at Syracuse University. The next meeting is scheduled
for October 31st in the Central Library, Board Room. Any board
members that are interested are welcome to join the group. The group of
librarians and IST students engaged in
discussions on what libraries of the future would be like and how to model
those ideas. The first meeting had a lot of energy and Ms. Latham is very
optimistic about future initiatives.
Meeting:
Ms. Latham and Mr. Strauss met with Assemblywoman Christensen. Ms. Latham
mentioned that Assemblywoman Christensen encouraged the library to request
funding.
Book
Contract:
It has been finalized and sent out. The contract will affect
book services for Central, branches, and twelve member libraries.
Ms.
Latham mentioned that she did a presentation on part of her dissertation at the
Springfield Conference on Illinois history.
Old Business
a) Continuous Improvement Process Committee (CIPC)
Ms. Latham gave an update on the development of the committee. The Committee is tentatively scheduled to begin the 6-week process on November 13th.
New
Business
a) Ossie Golden/Trustees’ Nomination Form:
Ms. Latham
mentioned that the form and some of the requirements have been
updated. She asked the Board to review the updated form and to send any
comments to her.
b) Work Product Policy
Was briefly discussed.
Mr. Sullivan asked for an update on the community survey. Ms.
Latham mentioned that she sat through the initial focus groups and will be
meeting with Mr. Horst to discuss the telephone survey process.
Staff Reports
Barrow Update – Ms. McCaffrey
Ms. McCaffrey updated the board on the court’s ruling
regarding the Barrow’s paintings. To summarize: The Court approved the
transferring of thirty-four paintings and thirteen frames to the Barrow Art
Gallery. Two other requests were
denied: (1) to transfer four paintings, those with extensive paint loss, to
Westlake Conservators to be used in teaching restoration techniques and (2) to
allow the boards of the Skaneateles Library and the Barrow Art Gallery to
separate. The first was denied because
there was insufficient evidence to determine whether or not it was in
accordance with the original charitable intent of the gift, and the second
because OCPL was found to have no standing to petition for the change.
The Board discussed other possible options on how to handle
the last four paintings.
Ms. McCaffrey mentioned that the Barrow Art Gallery would like
to have an event once the Barrow’s have been transferred.
FOCL
Mr.
Kochian reported that FOCL gave the Library $40,000 for their annual gift.
He
updated the Board on the 1st lecture series of the season, Joyce
Carol Oates and that the FOCL DVD made its debut at the lecture.
The next lecture is John Feinstein on November 1st.
Glitterati Literati!, The annual National Book Award trip will be
November 14-15th.
Creekside Books and Coffee in Skaneateles and FOCL are sponsoring Lou
Holtz on October 24th at the OnCenter.
Mr. Kochain mentioned that there are some very exciting projects
between FOCL, OCPL, and the County along with other partners. Some possible
projects they are looking at for the future are: the world’s largest bedtime story, bringing some noted people to
Syracuse whose lives have been affected by libraries and reading, and the
bookshelf project.
APPROVAL
OF MINUTES
Ms. Mautino moved for approval of the minutes of the September 13,
2006 meeting.
Mr. Kianka seconded, the motion
carried unanimously.
ACTION ITEM
Resolution: 06-19
Mr. Lankes moved the
following resolution:
Resolved, That the OCPL Board of Trustees approves the 2007 Legal
Holiday Calendar as proclaimed by County Executive Nicholas J. Pirro to be
observed in accordance with present Federal and New York State Law and Library
Closings as follows:
New
Year’s Day, Monday, January 1
Martin
Luther King, Monday, January 15
Lincoln’s Birthday*, Monday, February 12
Washington’s Birthday, Monday, February 19
Memorial Day, Monday, May 28
Independence Day, Wednesday, July 4
Labor Day, Monday, September 3
Columbus Day*, Monday, October 8
Election Day, Tuesday, November 6
Veteran’s Day, Monday, November 12
Thanksgiving Day, Thursday, November 22
Christmas Day, Tuesday, December 25
*Lincoln’s Birthday and Columbus
Day will be observed as floating holidays for all non-institutional personnel.
All county departments will remain open for business on Monday, February 12 and
Monday, October 8.
Library Closings
Saturdays
May
26, Memorial Day weekend
September 1, Labor Day weekend
Sundays
April 8, Easter
May 27, Memorial Day weekend
June 17, 24, Summer
July 1, 8, 15, 22, 29, Summer
August 5, 12, 19, 26 Summer
September 2, Labor Day
Evenings (facilities close at 5 p.m.)
Wednesday, November 21, Thanksgiving Eve
Monday,
December 24, Christmas Eve
Monday,
December 31, New Years Eve
Other
Thursday, January, 11 Staff
Development Day
(facilities
are closed to public; staff to report to OCC)
Ms. Wojslaw seconded, the
motion carried unanimously.
Resolution: 06-20
Mr. Lankes moved the following
resolution:
Resolved, That the OCPL Board of
Trustees approves the expenditure of up to $200.00 from the Trustees’ Endowment
Fund for the board retreat.
Mr.
Kianka seconded, a discussion followed.
The
Board decided to find funding from another source.
Resolution: 06-21
Mr. Kianka moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $700.00 from
the Trustees’ Endowment Fund for the purchase of Quick books 2006.
Mr.
Lankes seconded, the motion carried unanimously.
COMMUNICATIONS
Finance: Mr.
Kianka mentioned that they are working on getting the Quick Books program upgraded and getting everything rolling
with the Foundation.
Foundation: Ms.
Mautino mentioned that they have voted on one new member and they have two to three more
very interested prospects. They have approximately ten prospects for the
Foundation board.
Government
Relations: Ms. Latham
explained that they have laid out their strategies in developing further
relationships. They have been very successful with working with the state
legislators about the libraries’ needs. They feel there is more of a need to
work with the county legislators more directly.
Management,
Development &
Recruitment: Ms.
Jones presented the Board with the following slate of officers and asked if
there were any other nominations:
President - Kathleen Wojslaw
Vice-President - Dick Strauss
Treasurer - Jay Kianka
Secretary - H.J. Hubert
The Board will vote on the slate
at the November Board meeting.
Ms. Jones reviewed the topics
that will be discussed at the Board retreat on October 25th.
PRESIDENT’S REPORT
Mr.
Sullivan acknowledged that Ms. Mautino is this year’s Trustee of the Year.
Mr.
Sullivan acknowledged that the Polaris meeting held on October 17th went quite well and felt that everyone benefited from it.
OCSL
Ms.
DePietro gave updates on the following libraries:
Fayetteville
Library is 100 years old and they will be celebrating on October 22nd at 2:00 p.m., everyone is welcome to attend.
They also
have an intern studying wireless impact for the library.
Solvay
Library: Their 2.5 million dollar bond request was approved.
Jordan
Library: Has a new wireless system and two new Internet computers.
East
Syracuse: Received notification that a community development grant from the
Town of DeWitt is going to pay for the resurfacing their parking lot.
Funding
Declined: Town of Manlius has denied funding to Manlius, Fayetteville,
Minoa, and East Syracuse libraries. At this point in time, Ms. DePietro hasn’t
heard of the reason why they were declined and she hasn’t been notified
directly that she wasn’t going to be receiving any funding. Ms. DePietro mentioned that there is a Town
meeting on October 25th.
There
was discussion on how the OCPL Board and staff can help with this issue.
EXECUTIVE SESSION
At
5:15, Mr. Lankes moved to go into executive session to discuss a contract issue.
At 5:55 p.m., Ms. Jones moved to adjourn executive session and to reconvene in open session.
Ms. Wojslaw seconded, the motion carried unanimously.
MOTION: Ms.
Mautino moved the following motion:
Resolved, That the OCPL Board of Trustees endorses Polaris as the ILS vendor and
authorizes the OCPL Executive Director to complete contract negotiations.
Ms.
Wojslaw seconded, the motion carried unanimously.
MOTION: Ms.
Wojslaw moved the following motion:
Resolved, That the OCPL Board of Trustees approves the advancement of a bond proposal to
secure technology upgrades in the amount of up to $700,000.
Mr.
Lankes seconded, the motion carried unanimously
ADJOURNMENT
Mr.
Lankes motioned to adjourn.
Mr. Sullivan
adjourned the meeting at 6:00 p.m.
Respectfully
submitted,
Gail
M. Cox
Administrative
Aide