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MINUTES
OCPL Board of Trustees’ Meeting
Wednesday, August 8, 2007
Jordan Bramley Library
15 Mechanic Street
4:00 p.m.
ATTENDING: G. Biesiada, J. Kianka, A. Lombardi, R. Strauss, J. Suddaby, K. Wojslaw
ABSENT: H. Bonner, H. J. Hubert, A. Hugo, D. Lankes, S. Jones,
ALSO PRESENT: J. M. Latham, G. Cox, D. Bendig, S. Jensen, D. Headd, J. Kalkbrenner, E. Loftus, H. Sammons, K. Park, L. Byrnes , S. Kushner
Ms. Wojslaw called the meeting to order at 4:10 p.m.
APPROVAL OF MINUTES Ms. Suddaby moved for approval of the minutes of the July 11, 2007 meeting.
Mr. Strauss seconded, the motion carried unanimously.
PRESENTATION: Ms. Byrnes gave highlights on the following topics:
ACTION ITEMS
Resolution: 07-22
Mr. Strauss moved the following resolution:
Resolved, that the OCPL Board of Trustees approves the expenditure of up to $1,000 from the Trustees’ Endowment Fund to cover the cost of the OCPL Advisory Council’s Annual meeting.
Ms. Suddaby seconded, the motion carried unanimously.
Resolution: 07-23
Ms. Biesiada moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the expenditure of up to $100 from the Trustees’ Endowment Fund for the purchase of two plaques for “Trustee of the Year” given by the OCPL Advisory Council.
Mr. Strauss seconded, the motion carried unanimously.
EXECUTIVE DIRECTOR'S REPORT
Dr. Latham reported on the following:
Old Business
a) Mundy Update
Dr. Latham mentioned that Mundy branch had two incident reports this past month, which brings the total for the past two months to seven, a normal number of incidents for any branch location. Ms. Loftus, Ms. Park and Dr. Latham met with Ms. Gonzales and Mr. Hogan, representatives from the City for that neighborhood. They all came away with a better sense of scope issues involved. Mr. Hogan gave them the name of a constituent whom Ms. Loftus is trying to contact him in order to promote some direct communication. Representative from La Lega were also present, along with the director of Westside Community School Strategy, who help us identify children at risk in the community in the hopes of channeling them into the right program. We will be losing some of our summer assistance, and are working with the County to prioritize the addition of a Librarian 1 at the branch; the Librarian Assistant there has resigned. We are also in touch with Welch Allyn about a grant to develop a computer lab.
b) Budget Cycle
The library’s 2008 budget presentation has been scheduled for September 17th at 2:00 p.m.
New Business
a)New Titles
As part of the budget process we are submitting three new titles to add to the library roster. These are not new positions, but will replace anticipated retirements.
The Information Aide title will replace the Typist II position at the reception area. Peg Gingalewski is retiring after twenty years.
Network Coordinator position replaces a current Librarian III title. The incumbent Gary Sanford will be retiring after thirty-three years.
Archivist /Librarian position will replace a Librarian II title on the roster. Jean Palmer the current head of Local History and Genealogy, is planning on retiring at the end of the year.
b)State Grant Money
We have received the increase in state funds for this year. The intention is to fund a marketing strategy for the entire system and also evaluate the layout of the sorting/delivery room in the basement of the Central Library.
c)Walsh Grant Money
A funding request submitted to Congressman Walsh two years ago has been included in the federal budget. Dr. Latham received a phone call from the Congressman Walsh letting her know that $250,000 has been included in their budget to support communications and upgrades to OCPL.
d)New Public Information Officer
Dr. Latham introduced Denise Headd, OCPL’s new Public Information Officer.
e) Report to the Community
Dr. Latham reviewed the proof with the Board. The Board will forward any comments to Ms. McCaffrey within forty-eight hours.
STAFF REPORTS
a) 2nd Quarter Forecast
Ms. Jensen reviewed the second quarter forecast.
COMMUNICATIONS
Foundation: Mr. Kianka reported that the Foundation is working on their focus for the fall. They are planning to have some sort of an announcing of the Foundation and their main fundraising efforts.
OCSL: Mr. Kushner explained the different presentations a director may present at their monthly meetings. They are trying to assess the costs that will be associated with the new ILS system. It was suggested to him to try to obtain a copy of the Polaris contract. He looked into that and he needed to file a FOIL request. The County responded to let him know that it would cost him $12.95. OCPL will look into having this fee waived. The County Law Department asked to have a FOIL request simply to cover us in case Polaris made an issue of us releasing the contract.
Mr. Kushner inquired about the various OCPL committees and the members’ involvement on some of them. Dr. Latham mentioned Ms. Wojslaw had requested a list of committee memberships, and Ms. McCaffrey is compiling those lists.
OCPL Advisory Council: Mr. Strauss mentioned their annual meeting has been scheduled for September 10th at 5:30 p.m. The plan is to get our local candidates and politicians to attend. The Trustee of the Year Award will be presented at this meeting.
Banned Book Read-a-thon is October 3rd. The reception will take place at 5:30 p.m. and the speaker is Chris Crutcher.
FOCL: Ms. Loftus mentioned that they have nearly all the money raised for the naming rights of the Gifford Lecture Series. They approved some branch applications for programming. They also approved the funding to refurbish the Mental Athlete, the sculpture outside of Local History/Genealogy.
PRESIDENT’S REPORT
Ms. Wojslaw inquired about the Polaris timeline. Ms. Bendig confirmed that we are still on schedule for going live on October 23rd.
ADJOURNMENT
Mr. Strauss moved to adjourn the meeting.
Ms. Wojslaw adjourned the meeting at 5:40 p.m.
Respectfully submitted,
Gail M. Cox
Administrative Aide