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MINUTES
OCPL Board of Trustees’ Meeting
June, 13 2007
NOPL @ Cicero
4:00 p.m.
ATTENDING: H. Bonner, J. Kianka, P. Mautino, R. Strauss, J. Suddaby, K. Wojslaw,
ABSENT : H. J. Hubert, A. Hugo, S. Jones, D. Lankes
ALSO PRESENT: J. M. Latham, K. McCaffrey, G. Cox, D. Bendig, S. Jensen, J. Kalkbrenner, D. Micarek, N. Baker
Ms. Wojslaw called the meeting to order at 4.00 p.m
WELCOME: Ms. Wojslaw welcomed everyone a nd thanked Ms. Baker for hosting their meeting.
PRESENTATION: Ms. Baker gave a background history on the Brewerton, Cicero, and North Syracuse libraries before they became a special district library in 1995, known as the Northern Onondaga Public Library (NOPL). She mentioned that they officially began operations in January 1996 and in July 1999; they had a grand opening of three new buildings. Ms. Baker then reported on all the various services the NOPL libraries offer their customers.
APPROVAL OF MINUTES: Ms. Suddaby moved for approval of the minutes of the April 24, 2007 meeting.
Mr. Kianka seconded, the motion carried unanimously.
Ms. Mautino moved for approval of the minutes of the May 24, 2007 meeting.
Ms. Suddaby seconded, the motion carried unanimously.
ACTION ITEMS
Resolution: 07-012
Ms. Bonner moved the following resolution:
Resolved, That the OCPL Board of Trustees approves a transfer of $23,929 from the fund balance to the maintenance and repair account for the children’s world construction project.
Mr. Strauss seconded, there was a brief discussion.
Mr. Kianka moved the following amended resolution:
Resolved, That the OCPL Board of Trustees approves the transfer of funds of $23,929 from the library’s operating budget fund balance to the maintenance and repair account for the children’s world construction project matching the funds provided from the state construction grant.
Mr. Strauss seconded, the motion carried unanimously.
Resolution: 07-13
Mr. Kianka moved the following resolution:
Resolved, That the OCPL Board of Trustees pledges to not knowingly accept or solicit any financial contributions, sponsorships, or gifts from any tobacco company or executive, or participate in any activity that promotes tobacco use. In addition, we will not allow the sampling, distribution and promotion of tobacco products to occur at events we conduct.
Ms. Suddaby seconded, there was a lengthy discussion.
Mr. Kianka motioned to table this resolution and asked that it be revised and brought back to the Board at a later date. Ms. Suddaby seconded, the motion carried unanimously.
Resolution: 07-14
Ms. Suddaby moved the following resolution:
Resolved, That the OCPL Board of Trustees approves a change in Mundy Branch Library’s summer hours from Tuesdays 8:30a.m. to 8:30 p.m. and Wednesday 9:00 a.m. to 5:00 p.m. to Tuesdays 9:00 a.m. to 8:00 p.m. and Wednesdays 9:00 a.m. to 6:00 p.m. effective June 17, 2007.
Ms. Mautino seconded, the motion carried unanimously.
Resolution: 07-15
Mr. Strauss moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the proposed fall hours for Beauchamp and Mundy Branch libraries effective September 4, 2007:
9-5 9-6 9-8 9-8 9-6 9-6 9-8 9-6 9-6 9-5 9-5 9-5
Mr. Kianka seconded.
After a brief discussion, Ms. Mautino motioned to table this resolution until a further date. Mr. Kianka seconded, the motion carried unanimously.
Resolution: 07-16
Mr. Kianka moved the following resolution:
Resolved, That the OCPL Board of Trustees approves advancing the draft budget as stated in concept to the County.
Mr. Strauss seconded, the motion carried unanimously.
Resolution: 07-17
Mr. Kianka moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Telephone Use Policy.
Ms. Mautino seconded, the motion carried unanimously.
Resolution: 07-18
Mr. Strauss moved the following resolution:
Resolved, That the OCPL Board of Trustees approves an increase the overdue fine limit from $3.00 to $5.00.
Mr. Kianka seconded, the motion carried unanimously.
Resolution: 07-19
Mr. Bonner moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the Legal Disclaimer Policy.
Mr. Strauss seconded, the motion carried unanimously.
EXECUTIVE DIRECTOR'S REPORT
Dr. Latham reported on the following:
NYLINK
Dr. Latham has been elected as a public library representative to NYLINK, which is a local OCLC vendor. She attended NYLINK’s resource sharing summit in Saratoga Springs.
OCPL Systems Retreat
The second annual retreat took place on June 11th at Arrowhead Lodge. Mary Beth Farr, our representative from the New York State Department of Library Development was in attendance. Her comment was that this is a very unique gathering and very few systems have something of this nature. Dr. Latham complimented Ms. McCaffrey and Ms. Cox for pulling this event together to make it a very successful day. She also thanked Mr. Geraci for the use of the lodge.
OCPL Foundation Meeting
The first annual foundation meeting will be held on June 18th. Dr. Latham extended her compliments to Mr. Kianka for all that he has done and in getting the 501 (c) 3 status for the foundation. Mr. Kianka mentioned it was a group effort by all those involved in the foundation.
Systems Annual Meet
Dr. Latham mentioned that a subcommittee of the OCPL Advisory Committee is organizing the second annual systems meet. Last year it was done as a Legislative breakfast and they are planning something a little different this year. It is scheduled for early September. The basic outline of the day is they will have an update on the progress of OCPL within the last year, focusing on system wide progress. Dr. Latham may approach the Board for help in the funding of this event.
Complaint
A patron lodged a complaint with the library’s administration that an r-rated movie was circulated to his son while the child was on a school field trip to the library. When the administration tried to retrieve more information from the father regarding the situation, no information was given. When the father did not hear back from us, he moved his complaint on to Mr. Kinne of the County Legislator. Mr. Kinne spoke with Ms. McCaffrey and then with Dr. Latham about the issue. Not satisfied with their responses, he is now looking into challenging the library’s policy regarding r-rated videos. Dr. Latham has asked Ms. Cox to set-up a meeting with him, so they can review the state law regarding this matter.
Old Business
a)Mundy Update
We have two new guards now, one is a deputy sheriff and the other guard is a century guard from the schools and knows the children.
Looking into the possibility of the revision of the OCPL policy for children that have all ready been banned for a certain period of time to commit to standards of behavior when in the library in order to have access to the library again. This gives the staff the opportunity to engage the children in the education on appropriate behavior in the library.
The board discussed the behavior contracts and codes of conduct that are in place within schools etc.
Dr. Latham has asked Ms. McCaffrey to organize a subgroup to take a look at this issue.
b)Other
Dr. Latham mentioned they have set interviews for the public information officer position and described the type of presentation the candidates will be giving as part of the interview process.
Budget meeting with Ms. Mignano, Mr. Mareane, and Mr. Seitz appeared to go well.
New Business
a)Daniel W. Casey Library Advocacy Award
Dr. Latham and the Board discussed whom they would like to nominate for this award. The Board gave their consensus to proceed with the nomination.
COMMUNICATIONS
Finance: Mr. Kianka mentioned that the 990 form is complete. The sweep account has been set up will be going online soon. Mr. Kianka and Ms. Jensen will have access to the online account and will keep their eyes on the funds and balance.
Foundation: Ms. Mautino stated that their first annual meeting is scheduled for June 18th, 4:30 p.m. in the Curtin Auditorium. A reception will follow. Invitations were sent out to various board members, member library directors, elected officials along with many others. Sugarman Law firm will host the reception and Mr. Zaplatynsky has arranged music to be performed by some of the Syracuse Symphony members. That evening, they will be announcing some of their program sponsorships. At this point, the Foundation Board has twelve members and they expect to have a few more by the end of summer.
Management, Recruitment,& Development: Ms. Wojslaw informed every one of the two new OCPL Board members. They are: Virginia Biesiada and Anita Lombardi.
PRESIDENT’S REPORT
Ms. Wojslaw presented an award to Ms. Mautino in appreciation of her dedication and service to the OCPL Board of Trustees.
Ms. Mautino thanked everyone and expressed her gratitude and pleasure of serving on the board.
OCSL
Ms. McCaffrey reported on the wonderful turn out at the retreat with seventeen suburban libraries represented.
OCPL ADVISORY COUNCIL
Mr. Strauss mentioned the next meeting is scheduled for July. The Trustee of the year award nomination form will be available soon.
FOCL: Ms. McCaffrey reported that they have seven new members. They are planning a luncheon to introduce them.
ADJOURNMENT:
Mr. Kianka moved to adjourn the meeting.
Ms. Wojslaw adjourned the meeting at 5:00 p.m.
Respectfully submitted,
Gail M. Cox
Administrative Aide