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MINUTES
OCPL Board of Trustees’ Meeting
Wednesday, October 10, 2007
Central Library, Board Room
4:00 p.m.
ATTENDING: G. Biesiada, H.J. Hubert, A. Hugo, A. Lombardi, R. Strauss, S. Jones,
ABSENT: K. Wojslaw, H. Bonner, J. Kianka, J. Suddaby
ALSO PRESENT: K. McCaffrey, S. Carmer, G. Cox, K. Park, S. Kushner, D. Headd, J. Kalkbrenner, E. Loftus, D. Milcarek, R. NaPier, K. Park
Ms. Strauss called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES Mr. Hubert moved for approval of the minutes of the September 12, 2007 meeting.
Mr. Hugo seconded, the motion carried unanimously.
ACTION ITEMS
Resolution: 07-28
Mr. Hubert moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the 2008 Legal Holiday Calendar as proclaimed by County Executive Nicholas J. Pirro to be observed in accordance with present Federal and New York State Law and Library Closings as follows:
New Year’s Day Tuesday January 1 Martin Luther King Monday January 21 Lincoln’s Birthday* Tuesday February 12 Washington’s Birthday Monday February 18 Memorial Day Monday May 26 Independence Day Friday July 4 Labor Day Monday September 1 Columbus Day* Monday October 13 Election Day Tuesday November 4 Veteran’s Day Tuesday November 11 Thanksgiving Day Thursday November 27 Christmas Day Thursday December 25 *Lincoln’s Birthday and Columbus Day will be observed as floating holidays for all non-institutional personnel. All county departments will remain open for business on Tuesday, February 12 and Monday, October 13.
Library Closings
May 24 Memorial Day weekend July 5 Independence Day Weekend August 30 Labor Day weekend March 23 Easter May 25 Memorial Day weekend June 22, 29 Summer July 6, 13, 20, 27 Summer August 3, 10, 17, 24 Summer August 31 Labor Day weekend Wednesday, November 26 Thanksgiving Eve Wednesday, December 24 Christmas Eve Wednesday, December 31 New Years Eve Other
Ms. Jones seconded, the motion carried unanimously.
Thursday, March 20 Staff Development Day
(facilities are closed to public; staff reports to OCC)
Resolution: 07-29
Mr. Hubert moved the following resolution:
Resolved, That the OCPL Board of Trustees approves the revised service, “Rapid Reads” to replace “Rent-a-Books" at the Central Library and;be it further resolved, That the OCPL Board of Trustees approves the OCPL fine structure be amended to eliminate the $1.00 per day overdue charge for books offered through the former "Rent-A- Book "service.
Ms. Jones seconded, the motion carried unanimously.
DEPUTY DIRECTOR'S REPORT
a) Memorandum of Understanding (MOU)
Ms. McCaffrey reviewed the most recent draft of the MOU. There will be an attachment that outlines costs. The committee included three member directors, one manager from NOPL, Ms. McCaffrey, Mr. Strauss, and two members of the OCPL Advisory Council (Donna Arseneau, Baldwinsville and Adria Ripka, Salina Free). They have had many meetings and many changes were made to the draft, which was also reviewed by the suburban library directors. Ms. McCaffrey reviewed areas of contention that may have to be resolved by the library boards, who will ultimately need to sign the agreement. The agreement clarifies state requirements for systems, and lists obligations and expectations for OCPL and its member libraries. The draft will go next to the law department.
Staff Reports:
2008 Budget Update - Ms. Carmer reviewed the 2008 adopted budget and the changes that were made by the legislature.Banned Books Event - Ms. Loftus reported that the 3rd annual Banned Books event was the most successful one to date. This year’s keynote speaker was young adult author Chris Crutcher. He is the third challenged author in America and was a great person to have to address the crowd on the issue of censorship. The read-a-thon went well, but the reception by far was the most successful. Ninety-five people attended; more than double the attendance in prior years. Mr. Crutcher also spoke to teens at Jamesville-Dewitt and Solvay High Schools and Hillbrook Detention Center.
Ms. Loftus thanked the Board of Trustees for their financial support. Additional financial support came from Mr. Strauss and Polaris Library Systems. The author’s fee was paid with grant funds from Senator John A. DeFrancisco, and donations from the two high schools included.
Polaris Update- Ms. Bendig stated we are still on target to go live on October 23rd. Based on Polaris’s test on our data it was determined that the system will only be down between October 19th-22nd. The goal is to reduce the number of items returned by patrons during that time, so due dates have been extended to October 29th. Patrons have been notified that they can enjoy their items a little longer.
Ms. Bendig gave updates on PC installations, scanners, barcode readers, and staff training.
Summer Reading Program – Ms. NaPier reported that participants, books read, and programs all increased this year. Overall 5,709 children and 984 teens participated. The children read 84,431 books (8,000 more than the previous year). The teens read over 9,799 (200 more than last year).
The Summer Reading Program received a NYS LSTA grant for $11,000, which covered the cost of two professional programs for every library. Senator DeFrancisco’s grant for over $4,000 paid for the incentives, along with community support.
COMMUNICATIONS
Ms. Jones presented the nominees for the 2008 slate of officers.
Management, Recruitment, and Development
Ms. Wojslaw has resigned as the Board president, but will remain on the Board until the end of the year. The Committee is looking for nominations to send to the County Executive’s Office.
PRESIDENT’S REPORT
Mr. Strauss inquired about new Board members receiving a tour of the Central Library and meeting with the executive director to discuss her goals, visions, and expectations.
Mr. Strauss will be setting up meetings with individual Board members to discuss his expectations and their role as Board members.
OCSL
Mr. Kushner thanked Ms. Bendig and all of those involved in the Polaris implementation for doing such a great job on a tremendous amount of work they have done. This has been a good collaborative effort easing the staff and the community into the transition.
Memorandum of Understanding is seeing progress and he feels this is a very positive effort.
Assemblyman Stirpe presented LaFayette Library with a $5,000 check for technology improvements.
CLRC Legislative breakfast is being held on November 30th at 8:30, location yet to be determined.
FOCL
Their meetings are now being held on the second Wednesday of every month at 8:30 in the Century Club
OCPL ADVISORY
COUNCIL
Mr. Strauss announced that former Manlius Trustee Mary Durkin was selected as “Trustee of the Year”.
EXECUTIVE SESSION
At 5:08 p.m., Ms. Biesiada moved that the Board go into executive session in relation to a contract and employee evaluation.
Ms. Jones seconded, the motion carried unanimously.
At 6:10 p.m., Ms. Jones moved to adjourn executive session and reconvene into open session.
Mr. Hubert seconded, the motion carried unanimously.
ADJOURNMENT
Ms. Jones moved to adjourn the meeting.
Mr. Strauss adjourned the meeting at 6:11 p.m.
Respectfully submitted,
Gail M. Cox
Administrative Aide