MINUTES

OCPL Board of Trustees’ Meeting
Wednesday, September 12, 2007
Tully Free Library
12 State Street
4:00 p.m.

ATTENDING: H.J. Hubert, J. Kianka, A. Lombardi, R. Strauss, S. Jones, K. Wojslaw

ABSENT: G. Biesiada, H. Bonner, A. Hugo, J. Suddaby

ALSO PRESENT: J. M. Latham, K. McCaffrey, S. Carmer, G. Cox, K., Chave, K. Park, S. Kushner, L. Tickner

Ms. Wojslaw called the meeting to order at 4:00 p.m.

                             
APPROVAL OF MINUTES Mr. Hubert moved for approval of the minutes of the August 8, 2007 meeting.  

Mr. Kianka seconded, the motion carried unanimously.
          

PRESENTATION: Ms. Byrnes gave highlights on the following topics:

• Summer Reading Program - was a great success and she thanked Ms. NaPier for all her help and support.
• Jordan Library - is the smallest library in the OCPL system.
• Hours - due to many requests to be opened on Saturdays, Jordan Library expanded their hours last September from thirty-seven to fifty-one. They not only are now open on Saturday, but also have made their hours more consistent. The patron response has been phenomenal, they love the consistency and they are drawing patrons from Skaneateles, Elbridge, Cato, Auburn and Weedsport. 
• Remodeling/Expansion- they are currently in the process of selecting an architect. They are looking to remodel and also put on an addition. They would like to take their community room space and the space behind them, which currently holds the museum and make the entire space for the library. They would like to move the community room and the museum out back.
• ILS and Delivery - She mentioned they are anxiously awaiting the new ILS and they love their Friday deliveries.

ACTION ITEMS

Resolution: 07-24                 

Mr. Strauss moved the following resolution:

Resolved, That the OCPL Board of Trustees authorizes to close the Central Library and the city branches on March 20, 2008 in order for staff to attend a mandatory professional development day.

Ms. Lombardi seconded, the motion carried unanimously.

Resolution: 07-25                   

Mr. Strauss moved the following resolution:

Resolved, That the OCPL Board of Trustees recommends the application for $8,125 from the New York State  $800,000 Annual Construction Grant Program FY 2007-2008 for Solvay Public Library to install energy efficient light fixtures and solar shades and;

be it further resolved, That the OCPL Board of Trustees recommends the application for $3,500 from the same New York Construction Grant Program for the Baldwinsville Public Library to install automated doors at the main entrance and;

be it further resolved, That the OCPL Board of Trustees recommends the application for $13,881 from the same New York Construction Grant Program for Marcellus Free Library to install a geothermal heating, ventilation and AC system.

 

Resolution: 07-26                          

Mr. Strauss moved the following resolution:

Resolved, That the OCPL Board of Trustees recommends the application for $87,500 from the New York State $14 million Construction Grant Program FY 2007-2008 for Betts Branch Library’s project to replace the HVAC system and; 

be it further resolved, That the OCPL Board of Trustees recommends the application for $110,000 from the same New York Construction Grant Program for Soule Branch Library’s project to replace the HVAC system and;

be it further resolved, That the OCPL Board of Trustees recommends the application for $7,250 from the same New York Construction Grant Program for Hazard Branch Library to install automated doors at the main entrance and;

be it further resolved, That the OCPL Board of Trustees recommends the application for $81,612 from the same New York Construction Grant Program for Fayetteville Free Library’s renovation to create a Teen Center and a Business Center and;

be it further resolved, That the OCPL Board of Trustees recommends the application for $160,000 from the same New York Construction Grant Program for Marcellus Free Library’s new building project and;

be it further resolved, That the OCPL Board of Trustees recommends the application for $41,000 from the same New York Construction Grant Program for Paine Branch Library’s project to replace the HVAC system. 

Ms. Lombardi seconded, the motion carried unanimously.

 

Resolution: 07-27                   Mr. Strauss moved the following resolution:

Resolved, That the OCPL Board of Trustees approves the authorization of Sally J. Carmer (formerly Sally Jensen), Director of Administrative Services and retain, Joyce M. Latham, Executive Director; Kate McCaffrey, Deputy Director: Elizabeth Loftus, Administrator for Branch Services; Jay Kianka, OCPL Board Treasurer; and Cheryl Tinozzi, Account Clerk II as a staff person of the Onondaga County Public Library authorized to sign checks drawn on the following OCPL Trustee accounts (below):

• Onondaga County Public Library Checking Account #190 00634 4 at Key Bank
• Onondaga County Public Library Commercial Savings Account #204-55118-8 at HSBC Bank
• Onondaga County Public Library Trustees Gift Fund Checking Account #204-77462-4 at HSBC Bank

 

Mr. Kianka seconded, the motion carried unanimously.

 DEPUTY DIRECTOR'S REPORT

Old Business

a) Review of OCPL Committee

Ms. McCaffrey reviewed the list of active OCPL Committees and their memberships. The group discussed the different committees internal and system wide, which involves suburban libraries participation.

COMMUNICATIONS
 
Finance                                        

Mr. Kianka gave a handout listing the balances of the various accounts the Board manages, with exception of the PULISDO account. There was discussion on the restrictions of the various accounts and the progress of the sweep accounts. 

 Foundation                               

Mr. Kianka reported that the Foundation is focusing on the Foundation’s direction.

Management, Recruitment, Development

Ms. Wojslaw informed the Board that Mr. Lankes  has submitted and his resignation letter.

 OCSL                                      

Mr. Kushner mentioned the biggest part of their last few meetings has been about Polaris. He did receive a copy of the contract. Ms. Dailey and Mr. Fenster of Liverpool Library did an analysis of the numbers. Basically, concluded that beginning in October 2008 their will be approximately an $80,000 maintenance fee and they don’t know how that will be broken down or charges distributed. They are concentrating on getting staff trained and at a comfortable level.

The PR committee of OCSL reviewed an April motion regarding that they should get to choose who represents them on system committees.  Following that Liverpool’s Board sent a letter to the OCPL’s executive director in support of that motion.

Mr. Kushner mentioned it isn’t the OCPL committee list and their membership that is being questioned, but rather that the Onondaga County Suburban Libraries (OCSL) is able to choose their own representation on a system committee.

Ms. Dailey read the OCSL motion and further explained the importance of having OCSL being able to make the decision of who they would like to represent them. When they have a request from OCPL for representation on a committee that OCSL as a group at one of their meetings would put it on their agenda and have nominations and vote who should represent them.

The Board decided this issue is not something the Board would take action on, but rather an issue the administration would address.

Dr. Latham stated she would address this issue at the next OCSL meeting that she has been invited to attend.

FOCL                                      
Ms. Loftus mentioned that the “Mental Athlete” is being refurbished. They are working on the 2008/2009 Lecture Series and have been very successful in their fundraising efforts.

OCPL ADVISORY
COUNCIL                               

Mr. Strauss stated that their annual meeting was very successful. Bill Baker was the master of ceremonies with approximately 60-70 in attendance.

Trustee of the Year award will be presented in October. The next meeting is scheduled for the second Tuesday in October.
                                                
EXECUTIVE SESSION          

At 5:15 p.m., Mr. Strauss moved that the Board go into executive session to discuss personnel issues. Mr. Hubert seconded, the motion carried unanimously.
                                                 

At 6:15 p.m., Mr. Strauss moved to adjourn executive session and reconvene into open session.      
                                                

Mr. Kianka seconded, the motion carried unanimously.

Ms. Wojslaw announced she will be stepping down from President, but will be present at the meetings through December 2007.

ADJOURNMENT                   

Mr. Strauss moved to adjourn the meeting. 
Ms. Wojslaw adjourned the meeting at 6:17 p.m.

Respectfully submitted,
                                                    
                                         

Gail M. Cox
Administrative Aide