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ELEMENT 1 - RESOURCE SHARING
COOPERATIVE COLLECTION DEVELOPMENT |
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GOAL |
INTENDED RESULTS |
EVALUATION |
ACTIVITIES |
| Maximize purchasing power of all libraries in the System. | OCPL realizes savings in collection development costs. Suburban libraries that join in cooperative materials contract realize savings in collection development costs. Libraries using contract realize other benefits including enhanced acquisition services & increased purchasing power, prevention of MARC record duplication. Automatic shipments are increased by 10% annually. (2007-2011) |
Track increased discounts through materials vendor contract. Expenditures on materials (divided by number of items added to collection) tracked to determine increase in purchasing power. Number of automatic shipments compared to previous year. Chart contract buy-in to measure effectiveness & level of satisfaction among libraries. |
50% of total Central & branch materials budgets are expended through cooperative purchasing agreements. (2007-2008) Suburban libraries buy-in to contract at various levels. Continuation of, or similar purchasing agreements arranged. (2009-2011) |
| To improve collection development process through automation. | Ordering process increases in efficiency. (2007-2011) Materials selection is transparent across libraries. Purchasers have immediate & direct fund management capability. |
Document ordering efficiency by staff, anecdotally. Funds are fully expended at close of fiscal year. |
Central & branches complete transition to automated selection & acquisitions.(2007) Central and branches centralize materials ordering. |
| Maximize systemwide purchases of materials & services. | Users benefit from seamless access to systemwide materials &/or services, such as downloadable audiobooks & music, & online databases. | Increase in number of new resources made available systemwide. (2007-2011)
Circulation figures and count of use of resources. |
DLR and Naxos contracts continued. (2007-2011) Online database purchases coordinated. (2008) |
DELIVERY |
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GOAL |
INTENDED RESULTS |
EVALUATION |
ACTIVITIES |
| To ensure the most expedient delivery of library materials to patrons. | Systemwide 48 hour turnaround between libraries Availability of item to patron within maximum of 24 hours of receipt at destination library Streamlined returning and sorting. |
Increased number of deliveries on weekdays and Saturdays. Customer satisfaction input from community survey Issue updates through Uniform Circulation Procedures Committee |
Written outline of delivery processes Convene a work group to study delivery and holds 2007 Cross train staff for backup efficiency (2007-2009) Investigation of best practices in materials transfer e.g. floating collections Conversion to automatic voice mail notification regarding holds |
INTERLIBRARY LOAN |
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GOAL |
INTENDED RESULTS |
EVALUATION |
ACTIVITIES |
| Library patrons have access to known materials not available in OCPL. | Maximized use of system resources before ILL requests initiated. (2007) To have out-of-system ILL work in a timely, effective manner. (2007-2011) Incorporate current technologies in the ILL process (chat, online forms, cell, etc.) (2007-2008) Expanded relationships with neighboring libraries, i.e. local colleges, hospitals, neighboring systems, etc . (2007-2011) Continued participation in and potential expansion of consortial arrangements with agencies such as CLRC. (2007-2011) |
ILL will measure appropriateness of ILL requests over time. Record, track and report regularly turnaround times for in-system/out of system requests fulfillment. Provide Direct Request through First Search (2011) Track system-wide consistency of application of ILL procedures |
Provide workshops/site visits to increase staff knowledge of ILL use and procedures (2007-2011) Institute website ILL request forms (2007) |